Explanation
Background: This ordinance authorizes the Director of Finance and Management to modify an existing contract with Astrophysics, Inc. for security screening equipment upgrades at the Municipal Court, and authorizes the expenditure of up to $16,770.00 for the cost of the modification.
In June, 2016 RFQ #001559 was issued by the Real Estate Management Office for Security Detection Equipment for the Municipal Court. The bid was awarded to Astrophysics, Inc. as the most responsive and lowest bidder for a contract in the amount of $123,975.00. Equipment modifications have been recommended by Astrophysics, Inc. to enhance thre security screening equipment at the Municipal Court Building and Court Administration and the Department of Finance and Management are in full agreement with the solution.
Therefore, this ordinance seeks authority to modify an existing contract with Astrophysics, Inc., so that the necessary screening equipment can be modified and placed into service as quickly as possible. Also included in the modification will be the purchase of a dual monitor system at each scanner location to provide additional screening options and an additional training course (Improvised Explosive Device (IED) Recognition Training) to enhance security operations. The additional cost of $16,770.00 for these modifications was negotiated with Astrophysics, Inc. bringing the total cost of the Astrophysics, Inc. contact to $140,745.00.
Fiscal Impact: This ordinance authorizes an expenditure of $16,770.00 from a previously established auditor’s certificate and the Municipal Court Special Projects Fund with Astrophysics, Inc. for security system upgrades at the Municipal Court at 375 South High Street. The Real Estate Management Office budgeted $17,000.00 for these upgrades.
Emergency Justification: Emergency action is requested to allow installation of the new security screening machines at the High Street first floor entrance to the Court Building and instal...
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