Explanation
Background: This ordinance authorizes the Director of Finance and Management to modify an existing contract with Astrophysics, Inc. for security screening equipment upgrades at the Municipal Court, and authorizes the expenditure of up to $16,770.00 for the cost of the modification.
In June, 2016 RFQ #001559 was issued by the Real Estate Management Office for Security Detection Equipment for the Municipal Court. The bid was awarded to Astrophysics, Inc. as the most responsive and lowest bidder for a contract in the amount of $123,975.00. Equipment modifications have been recommended by Astrophysics, Inc. to enhance thre security screening equipment at the Municipal Court Building and Court Administration and the Department of Finance and Management are in full agreement with the solution.
Therefore, this ordinance seeks authority to modify an existing contract with Astrophysics, Inc., so that the necessary screening equipment can be modified and placed into service as quickly as possible. Also included in the modification will be the purchase of a dual monitor system at each scanner location to provide additional screening options and an additional training course (Improvised Explosive Device (IED) Recognition Training) to enhance security operations. The additional cost of $16,770.00 for these modifications was negotiated with Astrophysics, Inc. bringing the total cost of the Astrophysics, Inc. contact to $140,745.00.
Fiscal Impact: This ordinance authorizes an expenditure of $16,770.00 from a previously established auditor’s certificate and the Municipal Court Special Projects Fund with Astrophysics, Inc. for security system upgrades at the Municipal Court at 375 South High Street. The Real Estate Management Office budgeted $17,000.00 for these upgrades.
Emergency Justification: Emergency action is requested to allow installation of the new security screening machines at the High Street first floor entrance to the Court Building and installation of the other security enhancement without further delay.
Title
To authorize the Director of Finance and Management to modify an existing contract with Astrophysics, Inc. for security detection equipment for the Municipal Court; to authorize the expenditure of $16,770.00 from a previously established Auditor’s Certificate and the Municipal Court Special Projects Fund; and to declare an emergency. ($16,770.00)
Body
WHEREAS, the City awarded the contract for RFQ #001559 for Security Detection Equipment - Muni Court to Astrophysics, Inc. for the purchase and installation of security detection equipment for the Municipal Court; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to modify the contract with Astrophysics, Inc. for security detection equipment for the Municipal Court; and
WHEREAS, it is necessary to authorize the expenditure of up to $16,770.00 from a previously established Auditor’s Certificate (ACPR000580) and the Municipal Court Special Projects Fund to fund the cost of this contract modification; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Real Estate Management Office, in that it is immediately necessary to authorize the Director of the Department of Finance and Management to modify the contract with Astrophysics, Inc. for installation of security detection equipment at the Municipal Court Building expeditiously, for the immediate preservation of the public health, peace, property and safety; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be, and hereby is authorized to modify the contract with Astrophysics, Inc. for security system upgrades for the Municipal Court.
Section 2. That the expenditure of $16,770.00 or so much thereof as may be needed, is hereby authorized in the amount of $7,130.30, the balance of the previously established ACPR #000580, and from Fund 2226 Municipal Court Special Project Fund the amount of $9,639.70 in Object Class 3 per the accounting codes in the attachment to this ordinance.
Section 3. That the City Auditor is authorized to make any accounting changes necessary to ensure that this expenditure is properly accounted for and recorded accurately on the City’s financial records.
Section 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made of part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.