Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate universal Term Contract (UTC) Purchase Agreement for auto body work. The City of Columbus' Communications Emergency Response Vehicle (CERV) was purchased with Homeland Security funds in 2007 and is used by the Divisions of Police and Fire to respond to a serious event. The Communications Emergency Response Vehicle may be dispatched to areas affected by a disaster as a means to provide backup communications and on-scene technical support for local governments. The on-board equipment in the vehicle facilitates on-scene communication by virtually any agency on an incident scene. This vehicle is in need of the complete replacement of interior walls and floor of the front of the vehicle due to prolonged water leakage from a mounted communication equipment piece on the roof of the CERV. The equipment will also need replaced.
Bid Information: The Department of Finance and management has established a Universal Term Contract with Custom Fleet & Auto Body Inc. for auto body work on Costume Fleet; Universal Term Contract number FL006306/PA000318. This company is not debarred according to the excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Emergency action is requested so that the CERV can be put back in service as quickly as possible.
Fiscal Impact: This ordinance authorizes the expenditure of $96,260.83 within Safety's Bond Funds. The ordinance also authorizes an amendment to the 2016 Capital Improvement Budget (CIB) and the transfer of funds between projects within the Safety Voted Bond Fund. The Department of Public Safety has funds in their Capital Improvement Budget to pay for this contract.
Title
To amend the 2016 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Department of Public Safety’s Voted Bond Fund; to authorize the Finance and Management Director to associate all budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the replacement of the interior walls of the City of Columbus' Communications Emergency Response Vehicle; to authorize the expenditure of $96,260.83 from the Safety Bond Fund; and to declare an emergency. ($96,260.83)
Body
WHEREAS, it is necessary to amend the 2016 Capital Improvement Budget; and
WHEREAS, it is necessary to also authorize the City Auditor to transfer funds between projects within the Department of Public Safety’s Bond Fund; and
WHEREAS, the City of Columbus Department of Public Safety owns a CERV which was purchased with Homeland Security Grant Funds in 2007; and
WHEREAS, this vehicle, which is usually dispatched to areas affected by a disaster as a means to provide backup communications, is in need of replacement of the interior walls and floor of the front of the vehicle; and
WHEREAS, a Universal Term Contract established by the Purchasing Office with Costume Fleet and Auto Body Inc. exists for this repair; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to replace parts of the City's Communications Emergency Response Vehicle and put it in service as quickly as possible, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized and directed to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the restoration of the interior fixtures of the City's CERV, as required for approval by City Council in order for the Division to expend $96,260.83.
SECTION 2. That the 2016 Capital Improvement Budget is hereby amended as follows:
Fund 7701/Division 30-02
Project/Project No.: Police & Fire Annual Radio- P320001-100001|Councilmanic|Current CIB: $500,000|Revised CIB: $403,739| ($96,261)
Project/Project No.: CERV- 457001-100010|Councilmatic|Current CIB: $0|Revised CIB: $96,261| $96,261
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds between projects within Safety Voted Bond Fund, Fund 7701 per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $96,260.83 or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized from Fund 7701 per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering such project that the project has been completed and the monies are no longer required for such project; except that no transfer shall be made from a project account funded by monies from more than one source.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.