Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology on behalf of the Director of the Department of Public Safety, Division of Police, to continue a software and maintenance support services contract on the TeleStaff automated staffing software from Kronos, Inc. at a cost of $17,099.21 for the coverage term period from June 1, 2017 through May 31, 2018. This is the automated staffing system used by the Police identification unit and Communications personnel. The most recent renewal for maintenance and support was authorized by ordinance number 0775-2016 passed by City Council May 9, 2016 establishing PO015670.
The TeleStaff automated staffing software is a proprietary system from Kronos, Inc. As such, the City must purchase annual support and maintenance from Kronos, Inc. This ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code Chapter 329.
FISCAL IMPACT:
In 2015 ($16,267.71) and 2016 ($16,592.47) was expended for software and maintenance support services respectfully, for the TeleStaff automated staffing software from Kronos, Inc. This year (2017), the cost is $17,099.21 for the software and maintenance support services. Funds are budgeted and available within the Department of Technology, Information Services Operating Fund. Including this request, the aggregate contract total amount is $49,959.39.
CONTRACT COMPLIANCE:
Vendor: Kronos, Inc. CC#: 04-2640942 Expiration Date: 01/07/2017
(DAX Vendor Account #: 000190)
Title
To authorize the Director of the Department of Technology to continue a contract for software and maintenance support services on the TeleStaff automated staffing software from Kronos, Inc. in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $17,099.21 from the Department of Technology, Information Services Operating Fund; ($17,099.21)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Technology on behalf of the Director of the Department of Public Safety to continue a contract for software and maintenance support services on the TeleStaff automated staffing software from Kronos, Inc. at a cost of $17,099.21 for the coverage term period from June 1, 2017 through May 31, 2018; and
WHEREAS, this is the automated staffing system used by the Police identification unit and Communications personnel. The most recent renewal for maintenance and support was authorized under ordinance number 0775-2016 passed May 9, 2016, establishing PO015670; and
WHEREAS, the software is a proprietary system from Kronos, Inc., therefore this ordinance is being submitted in accordance with the sole source provisions of the Columbus City Code Chapter 329; and
WHEREAS, it is necessary for the Director of the Department of Technology, on behalf of the Department of Public Safety, to continue a contract for software and maintenance support services on the TeleStaff automated staffing software from Kronos, Inc. for the preservation of the public peace, property, health, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf of the Director of the Department of Public Safety, is hereby authorized to continue a contract for software and maintenance support services on the TeleStaff automated staffing software from Kronos, Inc. at a cost of $17,099.21 for the coverage term period from June 1, 2017 through May 31, 2018.
SECTION 2. That the expenditure of $17,099.21 or so much thereof as may be needed is hereby authorized to expend from: (see attachment 0644-2017 EXP):
Dept: 47 | Div: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program CW001 | Section 3: 470104 | Section 4: IS01 | Section 5: IT1215 {Police Division} | Amount $17,099.21
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That said contract shall be awarded in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 6. This ordinance shall take effect and be in force from and after the earliest period allowed by law.