Explanation
That the Finance and Management Director is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for Water Meters and Appurtenances.
The Purchase Agreement associations listed require approval by City Council in order for the division to expend more than $100,000.00, per Columbus City Code Section 329.
Purchase Orders will be established to purchase water meters and appurtenances for new customer installations and maintenance of existing meters. The Department of Public Utilities, Division of Water requests funding of $2,150,000.00.
Vendor Purch. Agree. # C.C.# - Exp. Date DAX # Status
HD Supply Waterworks PA000958 03-0550887 - 12/19/18 000148 MAJ
Neptune Technology Grp. PA000963 13-4192672 - 12/3/17 000689 MAJ
Metron Farnier PA000964 84-1328980 - 12/23/17 010502 MAJ
Utility Technologies PA000965 46-4320725 - expired 008763 MAJ
Mueller Systems PA000966 37-1388051 - 8/20/17 007438 MAJ
Ferguson Enterprises PA000967 54-1211771 - 12/14/18 009189 MAJ
Master Meter PA000968 751-73-9575 - 2/18/18 010104 MAJ
Badger Meter PA000969 39-0143280 - 10/19/17 007720 MAJ
*all UTC’s expire 2/28/18
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against these vendors.
3. FISCAL IMPACT: There are sufficient funds within the Water G.O. Bonds Fund for this expenditure.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contracts for the purchase of Water Meters and Appurtenances, for the Division of Water, with various water meter suppliers; and to authorize an expenditure up to $2,150,000.00 within the Water General Obligations Bonds Fund. ($2,150,000.00)
Body
WHEREAS, the Purchasing Office established Universal Term Contracts with various water meter suppliers, for the purchase of Water Meters and Appurtenances; and
WHEREAS, the Division of Water needs to establish purchase orders in the amount of $2,150,000.00 for new customer installations and maintenance of existing customer's meters; and
WHEREAS, it is necessary to authorize the City Auditor the transfer and expenditure of funds within the Water G.O. Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of Water Meters and Appurtenances with various water meter suppliers for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for Water Meters and Appurtenances with various water meter suppliers, for the Division of Water.
SECTION 2. That the expenditure of $2,150,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.