Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Resource International, Inc., for the Home Road Property Demolition Project, in an amount up to $520,000.00, for Division of Water Contract No. 2132.
The Division Of Water (DOW) purchased property at the south east corner of Home Road and SR 745, abutting the west bank of the Scioto River, for construction of future facilities and has no operational use for the majority of the existing structures on the site. The DOW intends to demolish the majority of the existing structures. Work will involve design and services during construction for demolition of existing facilities at the Home Road property to reduce operation and maintenance costs and prepare the site for eventual development by the City. Work may also involve design of decommissioning to prepare structures for demolition, hazardous waste identification and preparation of plans and specifications for remediation, cost estimates and other services needed to support the demolition effort. Design of demolition work will include removal of above and below grade structures, buried and above ground utilities and other features. There is an existing cemetery on the property that the City intends to maintain and there is no anticipated demolition in the vicinity of the cemetery. There are three existing structures that the City wants to evaluate for current/future use. Consultant shall evaluate and make recommendations regarding “mothballing” or current use of the identified buildings. The initial contract will perform design, preparation of bidding documents and assistance during bidding for the project. Services during construction are anticipated to be funded through a future contract modification.
The Community Planning Area for this project is “99 - N/A” since work is being performed in southwest Delaware County, outside established community planning areas.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This property was purchased for construction of a future 4th water plant and also to provide protection / control of the riparian corridor for this ~130 acre property. As part of the demolition project a decommissioned wastewater treatment plant directly adjacent to the Scioto River will be properly demolished. The Scioto River is a major component of the water supply for the City of Columbus. Protection of the riparian corridor for this water supply will help ensure the quality of the water supply for the City of Columbus.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. Proposal Quality, 2. Project Understanding and Approach, 3. Environmental Considerations, 4. Qualifications and Experience of Team, 5. Ability to Perform Expeditiously, 6. Past Performance on Similar Projects, and 7. Local Workforce.
On July 28, 2016, the Department received five proposals from: Resource International, Ribway Engineering Group, Prime AE Group, M + A Architects (Meacham & Apel), and Gandee & Associates.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the contract be awarded to Resource International, Inc.
The Contract Compliance Number for Resource International, Inc. is 31-0669793 (expires 3/24/18, MAJ, DAX #004197). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Resource International, Inc.
4. FUTURE CONTRACT MODIFICATION: A future contract modification will be needed to provide Engineering Services During Construction.
5. FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2016 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an agreement with Resource International, Inc. for professional engineering services for the Home Road Property Demolition Project; for the Division of Water; to authorize a transfer and expenditure up to $520,000.00 within the Water General Obligations Bonds Fund; and to amend the 2016 Capital Improvements Budget. ($520,000.00)
Body
WHEREAS, five technical proposals for professional engineering services for the Home Road Property Demolition Project were received on July 28, 2016; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to Resource International, Inc.; and
WHEREAS, it is necessary to authorize the transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement with Resource International, Inc. for the Home Road Property Demolition Project, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering services agreement for the Home Road Property Demolition Project with Resource International, Inc., 6350 Presidential Gateway, Columbus, Ohio, 43231; for an expenditure up to $520,000.00 in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the transfer of $120,000.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance. (There is already $400k in Fund 6006, Project P690026-100016.)
SECTION 3. That the 2016 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bonds Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690236-100095 (NEW) | Valleyview Dr. Area WL Imp’s | $124,706 | $4,706 | -$120,000
P690026-100016 (NEW) | Home Rd. Property Demo. | $400,000 | $520,000 | +$120,000
SECTION 4. That the expenditure of $520,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.