Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an engineering agreement with MS Consultants, Inc. for the Blueprint Stormwater Sewer System Assessment - Clintonville West, CIP 611625-100003. This project is needed in order to restore the hydraulic capacity of the existing storm infrastructure as well as to identify any necessary replacements so as to extend the useful life of the asset. The project will also reduce stormwater flooding issues in the neighborhood and create positive outlets for the new green infrastructure and downspouts that will be installed as part of the Blueprint projects. This project will provide incremental funding to assess, clean and inspect all storm sewer infrastructure within the Fredonia-Peidmont, Winthrop-Milton, and Dorris-Weber Blueprint areas so that the hydraulic capacity of the existing storm infrastructure is restored which will reduce neighborhood stormwater flooding issues and create opportunities for the installation of green infrastructure. This work will occur in the Clintonville area, and the limits of the project are bounded by Hollenback/Richards on its northern and North Broadway/West Tulane Rd on the southern extents and by the Olentangy River. and N. High Street/Indianola Ave. on its eastern and western extents.
(For additional information, please see the attached Director’s Information Sheet Section 5.)
PROCUREMENT: The Division advertised for a Request for Proposals (RFP’s) for the subject services on the City’s Vendor Services website and in the City Bulletin in accordance with the overall provisions of Section 329 of the Columbus City Code. The Division of Sewerage and Drainage received five (5) proposals from the following companies on November 18, 2016:
Name C.C. No. Exp. Date City/State Status
|
Ribway |
31-1406579/ 5/31/2018 |
Columbus, OH |
MBE |
|
EMH&T |
31-0685594/ 2/18/2018 |
Columbus, OH |
MAJ |
|
MS Consultants |
34-6546916/ 2/18/2018 |
Columbus, OH |
MAJ |
|
American Structurepoint |
35-1127317/ 8/25/2017 |
Columbus, OH |
MAJ |
|
JMT |
52-0963531/ 4/21/2018 |
Columbus, OH |
MAJ |
The proposals were reviewed and evaluated by the Proposal Evaluation Committee and determined that the proposal that met or exceeded the qualifications as stated in the RFP was MS Consultants, Inc.
PROJECT TIMELINE: The Consultant will begin planning tasks after the notice to proceed is given. The anticipated contract duration is seven (2.5) years, ending in June 2019.
CONTRACT COMPLIANCE No.: 34-6546916| MAJ | Exp. 2/18/2018| Vendor # 006998
ECONOMIC IMPACT:
The use of more sustainable, and environmentally friendly systems, commonly referred to as “green” infrastructure, has been recognized and implemented in many communities as a potential solution to many of the elements associated with EPA consent order requirements. Green infrastructure also provides additional stormwater treatment benefits, as well as potentially mitigating street flooding and impacts to receiving streams. It is anticipated that the construction of green infrastructure will have an impact on the local economy by creating the need for personnel to construct and maintain the proposed facilities, as well as obtaining project related materials from local suppliers and vendors. Prior to the design of the green infrastructure, the existing storm sewer system must be cleaned and televised to ensure that green infrastructure designs can be achieved.
FISCAL IMPACT: This legislation authorizes the Director to transfer of $762,577.82 within and expend up to $762,577.82 from the Storm Sewer Bonds Fund.
Title
To authorize the Director of Public Utilities to enter into an engineering agreement with MS Consultants, Inc. for the Blueprint Stormwater Sewer System Assessment - Clintonville West Project; to transfer $762,577.82 within and expend up to $762,577.82 from the Storm Sewer Bonds Fund; and to amend the 2016 Capital Improvements Budget. ($762,577.82)
Body
WHEREAS, proposals from Ribway, EMH&T, MS Consultants, American Structurepoint, and JMT were received and opened on November 18, 2016; and
WHEREAS, upon review of these proposals, MS Consultants was selected based on the following criteria Proposal Quality, Competence to Perform, Project Schedule, and Local Workforce; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into an agreement for professional engineering services to provide improvements as appropriate for the Blueprint Stormwater Sewer System Assessment - Clintonville West; and
WHEREAS, it is necessary to authorize the transfer of $762,577.82 within and the expenditure of up to $762,577.82 from the Storm Sewer Bonds Fund, Fund 6204; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering agreement with MS Consultants, Inc. for the Blueprint Stormwater Sewer System Assessment - Clintonville West Project, for the preservation of the public health, peace, property, and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1: That the Director of Public Utilities is hereby authorized to enter into an engineering agreement with MS Consultants, Inc. 2221 Schrock Road ; Columbus, Ohio; 43229 in the amount of $762,577.82; in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2: That the Director of Public Utilities is hereby authorized to expend a total of $762,577.82 from the Storm Sewer Bonds Fund for the Blueprint Stormwater Sewer System Assessment - Clintonville West Project | Fund 6204 per the account codes in the attachment to this ordinance.
SECTION 3: That the City Auditor is hereby authorized to transfer $762,577.82 within the Storm Sewer Bonds Fund, Fund 6204, per the account codes in the attachment to this ordinance.
SECTION 4: That the 2016 Capital Improvements Budget Ordinance is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
610053-100000 | Whitman Rd. SSI (New) | $1,000,000 | $237,422 | -$762,578
611625-100003 | Blueprint Stormwater Sewer System Assessment - Clintonville West | $0 | $762,578| +$762,578
SECTION 5. That the said firm, MS Consultants, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.