Explanation
BACKGROUND: This legislation is to authorize the Finance and Management Director to modify the option contract with Badger Meter Inc. by adding additional items to the contract for Water Meters, Yokes, and Appurtenances. No additional funds are needed for this option contract as the Department of Public Utilities must obtain approval to expend from their own budgeted funds for estimated expenditures.
A universal term contract was awarded to Badger Meter Inc. for Water Meters, Yokes, and Meter Setters, and Appurtenances in accordance with formal competitive bid SA006136. The Division of Water is in need of items #8 and #9, which was awarded to the lowest bidder, that was not to Badger Meter, Inc. There have been quality control issues with the meters received from the current contract holder and replacement meters are needed to maintain uninterrupted service. Therefore, the recommendation is to award item #8 and #9 to Badger Meter, Inc., the next lowest bidder, and to declare an emergency.
This ordinance is being submitted as an emergency because without emergency actions the installation of new and the repair of water meters will be delayed and the efforts of the Department of Public Utilities will be affected and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: No funding is required to modify the option contract. The Department of Public Utilities, Division of Water must set aside their own funding for their estimated expenditures.
...Title
To authorize the Finance and Management Director to modify the option contract with Badger Meters, Inc. for Water Meters, Yokes and Appurtenances, to add items #8 and #9 to their contract and to declare an emergency.
Body
WHEREAS, the Director of Finance and Management was authorized to enter into a contract for Water Meters with Badger Meter Inc. and several other bidders as a result of the competitive bid process, SA006136; and
WHEREAS, a quality control issue exists with two of the items provided by the current contract holder and the Purchasing Office is recommending items #8 and #9 be awarded to the next low bidder, Badger Meter Inc. The price was established through Badger Water Inc.’s response to solicitation SA006136. All other terms of the contract will remain the same; and
WHEREAS, a Universal Term Contract for Water Meters, Yokes, Meter Setters and Appurtenance with Badger Meter Inc. be modified to add items #8 and #9 to contract PO009488; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Water, in that it is immediately necessary to authorize the Finance and Management Director to modify the option contract with Badger Meters, Inc.k PO09488, to allow items #8 and #9 for water meters to be added; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to modify the option contract PO009488 with Badger Meter Inc. to allow for the award of items #8 and #9 for the term through February 28, 2018 with all other terms and conditions of the contract to remain the same.
SECTION 2. That this modification is in accordance with the relevant provisions of Chapter 329 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.