Explanation
Background: This legislation authorizes the Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to modify the existing contract with CourtView Justice Solutions, Inc. (“CJS”) for the purchase of professional services to re-host the Ohio Courts Network (“OCN”) interface for the Municipal Court and Clerk’s Office (“Municipal Court”).
The Supreme Court of Ohio (SCO) updated the Ohio Courts Network (OCN) application, which resulted in the Municipal Court information not being received by OCN. The re-hosting service is necessary to reestablish the connection between the OCN system and the Municipal Court Case Management system for the exchange of information.
Ordinance 0422-2012 authorized Municipal Court Clerk to enter into a thirty-six (36) month contract with four (4) consecutive twelve (12) month renewal options with CJS for the purchase of maintenance, support, professional and optional services for the Franklin County Municipal Court Case Management System, in accordance with the sole source procurement provisions of the Columbus City Codes.
Bid Information:
Pricing was negotiated between CJS and the Municipal Court Clerk. Discounts were received for maintenance, support and software.
CJS is the sole source supplier of CourtView software maintenance and support services. The case management system is proprietary in nature. As such this legislation is being established in accordance with the sole source provisions of the Columbus City Code, Chapter 329.
Contracts:
Ordinance: 0422-2012; EL013073; $337,524.00
Ordinance: 1809-2012; EL013637; $63,871.00
Ordinance: 0221-2013; EL013968; $191,613.00
Ordinance: 2439-2013; EL014961; $65,148.00
Ordinance: 0301-2014; EL015376; $195,446.00
Ordinance: 1443-2014; EL015990; $154,697.00
Ordinance: 2489-2014; EL016363; $76,802.00
Ordinance: 0574-2015; EL016767; $214,380.00
Ordinance: 1351-2015; EL016929; $4,300.00
Ordinance: 2685-2015; EL017650; $81,567.50
Ordinance: 0348-2016; PO003581; $198,202.50
Ordinance: 2460-2016; PO031412; $67,388.75
Ordinance: 0201-2017; PO048004; $233,166.25
Ordinance: 0457-2017; PO051816; $16,075.00;
Ordinance: 0701-2017; $1,850.00
Contract Compliance Number: 46-0521050
Expiration Date: 10/28/2017
DAX Vendor Number: 008460
The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Emergency: Emergency legislation is requested to regain compliance with the Municipal Court’s commitment in providing to other courts and justice system partners the information necessary to make critical decisions through the OCN system; the re-hosting services are necessary to reestablish connectivity with the OCN.
Fiscal Impact: Funds totaling $1,850.00 are available within the Municipal Court Clerk’s Computer Fund Budget.
Title
To authorize the Municipal Court Clerk to modify the contract with CourtView Justice Solution, Inc. for the purchase of professional services to re-host the Ohio Courts Network interface for the Municipal Court in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $1,850.00 from the Municipal Court Clerk Computer Fund; and to declare an emergency. ($1,850.00)
Body
WHEREAS, it is necessary for the Municipal Court Clerk to modify the contract with CourtView Justice Solutions, Inc. (CJS) for the purchase of professional services to re-host the Ohio Courts Network (OCN) interface for the Municipal Court; and
WHEREAS, the re-hosting services are necessary to re-establish connectivity with the OCN; and,
WHEREAS, this agreement was originally established in accordance with the sole source provisions of the Columbus City Code, Chapter 329; and
WHEREAS, an emergency exists in the usual daily operations of the Municipal Court Clerk's office in that it is immediately necessary to modify the contract with CJS for the purchase of professional services for the OCN interface for the Municipal Court, thereby preserving the public health, peace, property, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Municipal Court Clerk be and is hereby authorized to modify the contract with CourtView Justice Solutions, Inc. (CJS) for purchase of professional services for re-hosting the connection with the Ohio Courts Network interface for the Municipal Court.
SECTION 2. That the expenditure of $1,850.00 or so much thereof as may be necessary, is hereby authorized from department 2601, Computer Fund, Object Class 03 Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.