Explanation
BACKGROUND: This ordinance authorizes the Director of Public Safety, on behalf of the Division of Support Services, to enter into contract with Locution Systems Inc., for the maintenance services of the Emergency Alerting System (Public Address System) at all City of Columbus Fire Stations and the associated equipment located at the Fire Dispatch Facility, starting May 01, 2017 through April 30, 2018. This agreement is being entered into under the Sole Source procurement provision of Section 329 of the Columbus City Code. Locution Systems Inc. is the only known company that can provide essential backup service 24 hours a day, seven days a week, for the current Emergency Alerting System. Locution Systems Inc. is the vendor for both the hardware and software of the alert system.
Bid Information: Locution Systems Inc. is the only known company that can provide maintenance and support for Fire's Emergency Alerting System.
Contract Compliance: Locution Systems Inc. Contract Compliance #841240663, expires 4/27/2017.
Emergency Designation: Emergency designation is requested to ensure the continued operation and maintenance of the Emergency Alerting System.
FISCAL IMPACT: The Division of Support Services budgeted $43,000 in the 2017 General Fund operating budget for this expenditure. The Support Services Division expended $41,947.00 for this service in 2016.
Title
To authorize the Director of Public Safety, on behalf of the Division of Support Services, to enter into contract with Locution Systems Inc. for maintenance services for the Emergency Alerting System (Public Address System) at all Columbus Fire Stations and the associated equipment located at the Fire Dispatch Facility in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $43,506.50 from the General Fund; and to declare an emergency. ($43,506.50).
Body
WHEREAS, the Department of Public Safety, Division of Support Services, has a need to enter into contract with Locution Systems Inc. for maintenance services for the Division of Fire's Emergency Alerting System; and
WHEREAS, Locution Systems Inc. is the only known company that can provide maintenance services 24 hours a day, seven days a week, for this system; and,
WHEREAS, this contract is being entered into pursuant to the sole source provisions of the Columbus City Codes Chapter 329; and,
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to enter into contract with Locution Systems, Inc. to ensure continued operation and maintenance to the Emergency Alerting System, (Public Address System), in order to preserve the public peace, property health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety, on behalf of the Division of Support Services, be and is hereby authorized to enter into a contract with Locution Systems Inc., for the maintenance services of the Emergency Alerting System ( Public Address System) at all the City of Columbus Fire Stations and the associated equipment located at the Fire Dispatch Facility for the period of May 01, 2017 through April 30, 2018.
SECTION 2. That this agreement is entered into pursuant to the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 3. That for the purpose stated in Section 1 hereof, the expenditure of $43,506.50, or so much thereof as may be needed, is hereby authorized from Fund 1000 General Fund, Subfund 100010 in object class Contractual Services 03, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.