Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify and renew a contract with 2K General for the renovation of city facilities under the purview of the Facilities Management Division. The original contract with 2K General was formally bid through SA005402. Legislation was not necessary to establish the original contract because the total amount did not exceed $20,000.00. The contract was modified by Ordinance 1456-2016 and subsequently by Ordinance No. 2395-2016 for site assessments and general contracting services at various Facilities Management and Division of Police facilities that could not be completed by in-house Facilities maintenance staff. This ordinance seeks authority for the third of four one-year renewal provisions provided for within the initial contract. The Department of Finance and Management is pleased with the services provided by this vendor and requests approval to extend the contract per the original terms of the agreement.
Prices already established in the contract were used to determine the cost of this modification. Facilities Management is responsible for helping to maintain over eighty (80) city buildings. There is a multitude of small capital projects such as concrete repair, carpentry, masonry and similar renovations that are occasionally necessary. These funds will be used for similar type projects. A significant portion of the funds under this contract modification with 2K General will be for improvements at the Municipal Court Building.
Emergency action is requested so that this work may proceed in a timely manner.
2K General Company Contract Compliance No. 31-1653018, expiration date March 13, 2019.
Fiscal Impact: This ordinance authorizes an expenditure of $420,000.00 collectively from the General Fund, the Construction Management Capital Improvement Fund, and the Public Safety G.O. Bond Fund with 2K General for the renovation of city facilities under the purview of the Facilities Management Division. The Facilities Management Division budgeted $20,000.00 in the General Fund Budget and an additional $300,000.00 was budgeted in the Construction Management Capital Improvement Fund. The Department of Public Safety has budgeted for and is providing $100,000.00 from the Public Safety G.O. Bond Fund for this contract modification and renewal.
Title
To authorize the Finance and Management Director to modify and renew a contract with 2K General for the renovation of city facilities under the purview of the Facilities Management Division; to authorize the expenditure of $20,000.00 from the General Fund; to authorize the expenditure of $300,000.00 from the Construction Management Capital Improvement Fund; to authorize the expenditure of $100,000.00 from the Public Safety G.O. Bond Fund; and to declare an emergency. ($420,000.00)
Body
WHEREAS, the original contract was bid and awarded to 2K General pursuant to formal bid SA005402, with four one-year renewal options; and
WHEREAS, it is necessary for the Facilities Management Division to modify and renew this contract for the renovation of city facilities under the purview of the Facilities Management Division; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Director to modify and renew a contract with 2K General, so that this work may proceed in a timely manner, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and renew a contract with 2K General for the renovation of city facilities under the purview of the Facilities Management Division when resources or ability exceeds that which the division is unable to meet in a timely manner.
SECTION 2. That the expenditure of $20,000 or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, SubFund 100010 in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $300,000 or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Construction Management Capital Improvement Fund 7733, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $100,000 or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Public Safety G.O. Bond Fund 7701, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.