Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional engineering services contract with Evans, Mechwart, Hambleton and Tilton (EMH&T) relative to the Roadway Improvements - Cannon Drive Relocation project.
This modification will provide for OSU directed changes to the pump station design as part of the Roadway Improvements - Cannon Drive Relocation project. The modification also includes additional plan development and coordination to allow for the stockpile of fill material on the future project site.
The proposed relocation of Cannon Drive will improve the north-south transportation corridor between King Avenue and Lane Avenue, providing better access to the University including critical care facilities within the Medical Campus, and opening up approximately 12 acres for development. The project will extend between King Avenue and John Herrick Drive, a total roadway length of approximately 2,820 feet, with improvements including a landscaped median for access management along Cannon Drive. Roadway extensions of Medical Center Drive, 10th Avenue, 12th Avenue, and John Herrick Drive will be required to connect to the realigned Cannon Drive. A realigned access roadway will be developed to connect the new Cannon Drive with Battelle Drive accessing the medical campus.
The project also encompasses the realignment of the existing Franklin Main sanitary sewer north of King Avenue, as well as the consolidation of other public and private utilities within the new roadway corridor, facilitating future operation and maintenance. The realignment of Cannon Drive will create development parcels along the east side of Cannon Drive providing a significant economic benefit to the community. In addition, an open space corridor adjacent to the Olentangy River will provide connectivity to the bikepath along the river. Other tangible benefits of the project include flood protection and stormwater management.
Ordinance 1656-2014 authorized the Director of Public Service to waive competitive bidding and enter directly into contract with EMH&T for the design of public infrastructure improvements for the aforementioned project.
Ordinance 1975-2015 authorized the Director of Public Service to modify the design contract with EMH&T in the amount of $2,335,424.36.
This planned contract modification will provide additional funding allowing for the continuation of the requisite detailed design services necessary to complete this project.
Original contract amount $1,000,000.00 (Ordinance 1656-2014, EL016531)
Modification number 1 $2,335,424.36 (Ordinance 1975-2015, EL017487)
Modification number 2 $298,597.00 (Current Ordinance)
The total amount of the contract,
including this modification, is $3,634,021.36
The Department of Public Service will receive a contribution of $298,597.00 from the Ohio State University (OSU) toward design costs, pursuant to Ordinance 1008-2015, which authorized the Director of Public Service to enter into a contribution agreement with OSU to accept funds for that purpose.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against EMH&T.
2. CONTRACT COMPLIANCE
The contract compliance number for Evans, Mechwart, Hambleton and Tilton (EMH&T) is CC004214 (Vendor No. 004214) which expires 2/18/18.
3. FISCAL IMPACT
The Department of Public Service received a contribution of $298,597.00 from the Ohio State University (OSU) toward the design costs. The funds were deposited in the Street and Highway Improvement (Non-Bond) Fund, Fund 7766. No contribution from the City is required for this contract modification.
4. EMERGENCY DESIGNATION
Emergency action is requested so as to allow for the immediate execution of the aforementioned contract modification in order to maintain the current project schedule and prevent unnecessary delays in the Department of Public Service’s Capital Improvement Program.
Title
To amend the 2016 Capital Improvement Budget; to appropriate funds within the Street and Highway Improvement (Non-Bond) Fund; to authorize the Director of Public Service to modify a design agreement with Evans, Mechwart, Hambleton and Tilton for the Roadway Improvements - Cannon Drive Relocation project; to authorize the expenditure of up to $298,597.00 to pay for that contract modification; and to declare an emergency. ($298,597.00)
Body
WHEREAS, there is a need to modify a professional services contract with Evans, Mechwart, Hambleton and Tilton (EMH&T) in connection with the Roadway Improvements - Cannon Drive Relocation project; and
WHEREAS, the proposed relocation of Cannon Drive will improve the north-south transportation corridor between King Avenue and Lane Avenue, providing better access to the University including critical care facilities within the Medical Campus, and opening up approximately 12 acres for development; and
WHEREAS, this project also encompasses the realignment of the existing Franklin Main sanitary sewer north of King Avenue, as well as the consolidation of other public and private utilities within the new roadway corridor, facilitating future operation and maintenance; and
WHEREAS, Ordinance 1656-2014 authorized the Director of Public Service to waive competitive bidding requirements set forth in Columbus City Code Chapter 329 and enter directly into contract with EMH&T for the design of public infrastructure improvements related to the Roadway Improvements - Cannon Drive Relocation project; and
WHEREAS, it is necessary to execute a planned contract modification to Contract No. EL016531 to provide additional funding for the continuation of the requisite detailed design services necessary to complete that project; and
WHEREAS, Ordinance 1008-2015 authorized the Director of Public Service to enter into a contribution agreement with the Ohio State University (OSU) and to accept $1,557,712.28 from OSU toward detailed design costs; and
WHEREAS, Ordinance 1975-2015 authorized the Director of Public Service to enter into a planned contract modification contract with EMH&T for the design of public infrastructure improvements related to the Roadway Improvements - Cannon Drive Relocation project in the amount of $2,335,424.36; and
WHEREAS, this legislation authorizes the encumbrance and expenditure of additional funds furnished by OSU in the amount of up to $298,597.00, for that purpose; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize said design modification with EMH&T and the expenditure of such funds for the Cannon Drive Relocation project in order to maintain the project schedule for the Division of Design and Construction and to meet community commitments; thereby preserving the public health, peace property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget, authorized by ordinance 0960-2016, be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7766 / P530161-100105 / Roadway Improvements - Cannon Drive Relocation / $0.00 / $298,597.00 / $298,597.00 (to match cash)
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2017, the sum of $298,597.00 is appropriated in Fund 7766 Street and Highway Improvement (Non-Bond) Fund in Object Class 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a design contract modification with Evans, Mechwart, Hambleton and Tilton (EMH&T) for design of public infrastructure improvements to be constructed in connection with the Roadway Improvements - Cannon Drive Relocation project at a cost up to $298,597.00.
SECTION 4. That the expenditure of $298,597.00, or so much thereof as may be needed, is hereby authorized in Fund 7766 Street and Highway Improvement (Non-Bond) Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.