Explanation
BACKGROUND: In January, 2017, Columbus Public Health received funding from the Ohio Department of Health for the 2017 HIV Prevention grant program. In March, 2017, Columbus Public Health was awarded additional grant monies for the 2017 HIV Prevention grant program. These supplemental funds must be used to support existing PrEP programs to cover any gaps in programming and/or social media and marketing that focuses on engaging target populations in HIV prevention activities, and must be spent by June 30, 2017. $75,000.00 of these additional grant funds will be used for the implementation of a PrEP awareness media campaign. To complete the deliverables of the grant, Columbus Public Health will contract with Beyond Spots and Dots. The contract compliance number for Beyond Spots and Dots is 870790007 and is active through 3/1/2019.
This ordinance is needed to authorize a contract with Beyond Spots and Dots to implement a PrEP awareness media campaign. We originally anticipated receiving $40,000 in additional grants funds. These services were bid via RFQ004594, and Beyond Spots and Dots was the sole bidder. After the RFQ closed, we received notice from the Ohio Department of Health that we would actually be receiving more in additional grant funds. Because of the late award of these supplemental grant funds, there is not sufficient time to solicit bids a second time for this project. Therefore, this ordinance waives the competitive bidding provisions of Chapter 329 of the City Code.
This ordinance is submitted as an emergency to ensure the grant deliverables are met within the required timeline.
FISCAL IMPACT: This contract is entirely funded by grant awards from the Ohio Department of Health. This Ordinance is contingent on Ordinance No. 0747-2017.
Title
To authorize the Board of Health to enter into a contract with Beyond Spots and Dots to implement a PrEP awareness media campaign; to authorize the expenditure of $75,000.00 from the Health Department Grants Fund; to waive the competitive bidding provisions of the City Code; and to declare an emergency. ($75,000.00)
Body
WHEREAS, Columbus Public Health has received an $75,000.00 supplemental grant award from the Ohio Department of Health to implement a PrEP awareness media campaign; and,
WHEREAS, because of the late award of these supplemental grant funds and the need to expend these monies by June 30, 2017, there is not sufficient time to solicit bids for this campaign, therefore, this ordinance waives the competitive bidding provisions of Chapter 329 of the City Code; and,
WHEREAS, Beyond Spots and Dots has the necessary expertise to perform these services; and,
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to enter into a contract with Beyond Spots and Dots to ensure the grant deliverables are met within the required timeline for the immediate preservation of the public health, peace, property, safety, and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to enter into a contract with Beyond Spots and Dots to implement a PrEP awareness media campaign in the amount of $75,000.00 for the time period through June 30, 2017.
SECTION 2. That to pay the cost of said contract, the expenditure of $75,000.00 is hereby authorized from the Health Department Grants Fund, Fund No. 2251, Department of Health, Department 50, Division 5001, Fund 2251, Object Class 03, Main Account 63050, Program HE004, Section 3 500111, Section 4 HE22, Project G501705.
SECTION 3. That this Council finds it in the best interests of the City to waive the competitive bidding provisions of Chapter 329 of the City Code.
SECTION 4. That the Funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.