Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify and increase an existing engineering agreement with Black & Veatch Corporation for the Blacklick Creek Sanitary Interceptor Sewer - Professional Construction Management Services project, CIP #: 650034-100007. This modification provides continuing construction administration and management services including: construction inspection, construction coordination, reporting, budgeting, scheduling, document tracking, and other related tasks to ensure the City receives a quality product in conformance with the Contract Documents for the Blacklick Creek Sanitary Interceptor Sewer (BCSIS).
2. PROJECT TIMELINE: Services for this multi-year project began in June 2015, and will conclude in May 2019.
3. PROCUREMENT INFORMATION: The Division advertised for an RFP for the Blacklick Creek Sanitary Interceptor Sewer - Professional Construction Management Services project on the City of Columbus's Vendor Services website and in the City Bulletin in accordance with the provisions of Chapter 329 of Columbus City Codes. The Division of Sewerage and Drainage received three (3) proposals in December 12th, 2014. The proposals were reviewed and evaluated by the Proposal Evaluation Committee and determined that the proposals met or exceeded the minimum qualifications as stated in the RFP. Black & Veatch Corporation was selected for this project.
MODIFICATION INFORMATION:
Amount of additional funds to be expended: $4,113,621.36
Original Contract (EL017394): $2,008,812.32
Current Modification: $4,113,621.36
Total: $6,122,433.68
Planned Future Modification: $3,822,787.89
Reasons additional goods/services could not be foreseen:
This is a multi-year agreement with planned modifications.
Reason other procurement processes are not used:
Uninterrupted support of the Blacklick Creek Sanitary Interceptor Sewer - Professional Construction Management Services project is critical and work completed to date would have to be repeated if this project was rebid.
How cost of modification was determined: The costs of this modification were determined by negotiations between Black & Veatch and DOSD. A cost summary was submitted by the Consultant and reviewed and approved by Department personnel.
4. CONTRCT COMPLIANCE NO.: 43-1833073| MAJ | (Expires 9/22/2017) DAX #008038
5. EMERGENCY DESIGNATION: Emergency designation is not requested at this time.
6. ECONOMIC IMPACT: The Blacklick Creek Interceptor Sewer will provide additional sewer service capacity to the rapidly expanding New Albany area, which will in turn generate additional sewer revenues. The project will also provide connection points for Jefferson Township to serve customers by gravity sewers, thereby allowing abandonment of several pump stations currently in operation.
7. FISCAL IMPACT: This ordinance authorizes the Director of Public Utilities to transfer $113,621.36 within and expend up to $4,113,621.36 from the Sanitary Sewer General Obligation Bond Fund, Fund 6109 for Blacklick Creek Sanitary Interceptor Sewer - Professional Construction Management Services project and to amend the 2016 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify and increase an existing professional engineering services agreement with Black & Veatch Corporation for the Blacklick Creek Sanitary Interceptor Sewer - Professional Construction Management Services project; to authorize the transfer of $113,621.36 within and the expenditure of up to $4,113,621.36 from the Sanitary Sewer General Obligation Bond Fund for the Blacklick Creek Sanitary Interceptor Sewer - Professional Construction Management Services project, and to amend the 2016 Capital Improvements Budget. ($4,113,621.36)
Body
WHEREAS, Ordinance Number 1565-2015, passed July 20, 2015 did authorize the Director of Public Utilities to enter into a contract (EL017394) with Black and Veatch Corporation for the Blacklick Creek Sanitary Interceptor Sewer - Professional Construction Management Services project; and
WHEREAS, it is necessary to modify Contract No. EL017394 to provide for additional services in regards to the Blacklick Creek Sanitary Interceptor Sewer - Professional Construction Management Services project; and
WHEREAS, it is necessary to transfer $113,621.36 within the Sanitary Sewer General Obligation Fund, Fund 6109 for the Blacklick Creek Sanitary Interceptor Sewer - Professional Construction Management Services project; and
WHEREAS, it is necessary to authorize the expenditure of up to $4,113,621.36 project from the Sanitary Sewer General Obligation Fund 6109 for the Blacklick Creek Sanitary Interceptor Sewer - Professional Construction Management Services project; and
WHEREAS, it is necessary to amend the 2016 Capital Improvements Budget for purposes of providing sufficient budget authority for the aforementioned expenditure; and
WHEREAS, it has become necessary in the usual daily operations of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director of Public Utilities to modify and increase an existing engineering agreement with Black & Veatch Corporation for the Blacklick Creek Sanitary Interceptor Sewer - Professional Construction Management Services project at the earliest practical date; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase EL017394, an existing engineering agreement with Black & Veatch Corporation, 4016 Townsfair Way, Columbus, Ohio 43219 for the Blacklick Creek Sanitary Interceptor Sewer-Professional Construction Management (PCM) Services project in accordance with the terms and conditions as shown on the contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $113,621.36 within the Department of Public Utilities Division of Sewerage and Drainage Fund 6109 as detailed in the funding template attached to this ordinance.
SECTION 3. That the 2016 Capital Improvements Budget is hereby amended as follows:
Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
650034-100006 | Blacklick Creek Interceptor | $1,000,000 | $886,378 | -$113,622
650034-100007 | Blacklick Creek Interceptor PCM Services | $4,000,000 | $4,113,622 | $113,622
SECTION 4. That the Director of Public Utilities is hereby authorized to expend up to $4,113,621.36 from the Sanitary Sewer General Obligation Bond Fund 6109 as detailed in the funding template attached to this ordinance.
SECTION 5. That said company, Black & Veatch, Inc. shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish accounting codes as necessary.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.