Explanation
BACKGROUND:
The City owns approximately 500 miles of fiber optic cabling in various strand count quantities throughout the City. Services are needed to regularly inspect and maintain these assets, and provide emergency restoration in the event of unforeseen damage to the fiber network. This agreement provides labor, equipment, and materials needed to ensure reliable operation of the City’s fiber network.
This ordinance authorizes the Director of the Department of Technology to modify this agreement with Gudenkauf Corporation, for maintenance and restoration services in support of the City’s fiber optic infrastructure. The original agreement was authorized by ordinance 0817-2014, passed May 12, 2014, in award of solicitation SA005282. That agreement included options to renew for two (2) additional one year terms, subject to mutual agreement and approval of proper City authorities. Ordinance 0773-2016 passed May 09, 2016 authorized the second and final renewal option (third year of a three year agreement), providing service for the period May 22, 2016 to May 21, 2017 at a cost of $120,000.00 (PO010702). The agreement was most recently modified through ordinance number 2081-2016 establishing PO031829 passed September 19, 2016 authorizing additional funds in the amount of $120,000.00 to cover fiber maintenance and restoration cost. This ordinance will authorize a second modification to provide addition funds for fiber maintenance and restoration services for the remaining term period expiring May 21, 2017 at a cost of $70,000.00.
With the implementation of the state mandated Ohio Utility Protection Services program (OUPS), effective January 1, 2016, the fiber optic cable location requests have increased and continue to require additional funding.
Contract modification in the amount of $70,000.00
1.1 Amount of additional funds to be expended: $70,000.00
The original contract amount and subsequent renewal years 2 -3 total: $322,555.96
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