Explanation
BACKGROUND: This legislation authorizes the establishment of Universal Term Contracts (UTCs) for the purchase of Commercial Grade Fitness Equipment and Replacement Parts for the Department of Recreation and Parks as the primary user agency. These contracts will provide a more efficient and effective means of obtaining various fitness and exercise equipment and associated replacement parts for recreation centers throughout the City. The contract terms will be for two (2) years expiring March 31, 2019 with an option to extend for one (1) additional year. The Purchasing Office opened formal bids on January 26, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ004212). Three (3) companies responded with quotes.
The Purchasing Office is recommending award to the two (2) companies as they represent different manufacturers and their products that the Department of Recreation and Parks would purchase as follows:
G&G Fitness Equipment, Inc. (Vendor # 000824) CC# 65573-104858 Expires 12/15/2017. All items quoted, $1.00
S & K Design Fitness (Vendor # 017774) CC# 017774 Expires 3/2/2019. All items quoted, $1.00
Total Estimated Annual Expenditure: $50,000.00
The companies are not debarred according to the Excluded Party Listing or the State Auditor's Finding for Recovery Database.
FISCAL IMPACT: Funding to establish these option contracts are budgeted in the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Commercial Grade Fitness Equipment and Replacement Parts with G&G Fitness Equipment, Inc. and S & K Design Fitness; to authorize the expenditure of two dollars ($2.00) to establish the contracts from the General Fund. ($2.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids due on January 26, 2017; three bids were received and G&G Fitness Equipment, Inc. and S&K Design Fitness were selected as the best bids; and
WHEREAS, the Department of Recreation and Parks recommended awards to the companies offering the manufacturers and products that provide the equipment they would most likely purchase; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Recreation and Parks to authorize the Finance and Management Director to enter into contracts for the option to purchase fitness equipment; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Finance and Management Director be and is hereby authorized to enter the following contracts for the option to purchase Commercial Grade Fitness Equipment and Replacement Parts for a period of two (2) years expiring March 31, 2019, with the option to renew for one (1) additional year, upon the mutual agreement of both parties, in accordance with Request for Quotation RFQ004212 as follows:
G&G Fitness Equipment, Inc.: All items quoted $1.00
S & K Design Fitness: All items quoted $1.00
SECTION 2: That the expenditure of $2.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.