Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director, on behalf of the Real Estate Management Office to expend $792,000.00 for existing lease agreements for City agencies. Each of the four leases and the Memorandum of Understanding (MOU) have automatic renewal options that are subject to authorization of funding by Council.
The rent payments for the leases will be made to: Franklin County ($25,000) for the Municipal Court Building at 375 South High Street; to King Lincoln Gateway LLC ($465,000.00) for two (2) Division of Police offices at 750 E. Long Street; King Lincoln Gateway LLC ($130,000.00) for office space for the Division of Fire at 750 E. Long Street; and to The Center For Child and Family Advocacy at Nationwide Children's Hospital, dba The Center for Family Safety and Healing ($42,000.00) for offices of the Division of Police. The rent payment for the internal MOU agreement will be paid to Department of Public Utilities, ($130,000.00) for the space occupied by the Departments of Public Safety and Recreation and Parks at Fairwood Avenue.
Fiscal Impact: This ordinance authorizes the expenditure of $792,000.00 from the General Fund with Franklin County, King Lincoln Gateway, and the Center for Child & Family Advocacy at Nationwide Children’s Hospital for lease payments associated with leased office space currently in use by the Municipal Court, the Department of Public Safety, and the Department of Recreation and Parks. The Real Estate Management Office budgeted $792,000 in the General Fund for these expenditures.
Emergency Action: Emergency action is requested to allow for the timely payment of rent associated with the 2017 renewal term for each lease and the MOU.
Title
To authorize the Director of the Department of Finance and Management to expend $792,000.00 for the payment of rent for four (4) lease agreements for office space used by the Department of Public Safety and one agreement with the Department of Public Utilities; and to declare an emergency. ($792,000.00)
Body
WHEREAS, the Finance and Management Department, Real Estate Management Office, is responsible for leasing commercial properties for use in city operations; and
WHEREAS, City Council previously authorized four lease agreements with automatic renewal terms each renewal term being subject to the appropriation of rental funds and certification of funds availability by the City Auditor; and
WHEREAS, the City, by an internal MOU agreement, pays the Department of Public Utilities for use of space located at Fairwood Avenue occupied by the Departments of Public Safety and Recreation and Parks; and
WHEREAS, funding for the payment of rents for these four leases and the MOU agreement are provided for within the approved 2017 general fund budget for the Real Estate Management Office; and
WHEREAS, it is necessary to expend funds for: the lease with Franklin County Commissioners for the Municipal Court Building authorized by City Council Ordinance 1774-2008; the twelfth year of a fifteen (15) year lease with Gideon Development Partners LLC authorized by City Council Ordinance 2212-2004 to King Lincoln Gateway LLC; the twelfth year of a fifteen (15) year lease with King Lincoln Gateway LLC authorized by City Council Ordinance 0690-2006; and the fourth of four (4) one-year renewal terms with The Center For Child and Family Advocacy at Nationwide Children's Hospital authorized by City Council Ordinance 2674-2013; and for the fourth year of a MOU Agreement with Public Utilities, and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Real Estate Management Office, in that it is immediately necessary to authorize the Director of Finance and Management to expend funds for the payment of rent for the 2017-2018 renewal term for five (5) leases and an MOU Agreement in order to allow for the timely payment of rents to ensure that city operations continue uninterrupted, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to expend funds for the payment of rent associated with four (4) leases for the 2017-2018 renewal term for office and courtroom space used by the Municipal Court and Clerk of Courts, office space used by the Department of Public Safety, and for an internal MOU Agreement for space used by the Departments of Public Safety and Recreation and Parks at the Fairwood Avenue location of the Department of Public Utilities.
SECTION 2. That the expenditure of $792,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1 is hereby authorized in General Fund 1000 in Object Class 03 Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditures as authorized in SECTION 1 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the City Auditor is authorized to make any accounting changes necessary to ensure that payment of these contracts is properly accounted for and recorded accurately on the city's financial record. The City Auditor is authorized to make any changes to revise the funding source for any contract or contract modification associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.