Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Department of Public Safety, to continue an annual software maintenance and support agreement, for the CommSHOP 360 Solution software application, with MCM Technology LLC. The original contract (FL003370) was awarded to MCM Technology in 2006 (through solicitation SA002175) by authority of ordinance 1986-2006, passed December 4, 2006. The contract was most recently continued by authority of ordinance 0200-2016, passed February 29, 2016, through purchase order PO007614. This ordinance will provide for payment of the annual software maintenance and support agreement, with the coverage period from April 1, 2017 through March 31, 2018, at a cost of $24,343.20.
The Department of Technology requires technical support and software maintenance services, from MCM Technology LLC to support ongoing operations of the City's CommSHOP 360 Solution software application, which supports the Department of Public Safety's communications systems. Without the software maintenance and support services provided by MCM Technology LLC, the City will not be able to utilize this application. Also, this agreement will allow the City to continue receiving software upgrades, support, and related services for the CommSHOP 360 Solution software application. This application manages support, maintenance, and asset tracking of the Department of Public Safety's communications systems, enhances productivity, and improves performance.
MCM Technology LLC is the sole proprietor and copyright holder of the CommSHOP 360 Solution software application. Accordingly, MCM Technology LLC is also the sole source of supply for upgrades, maintenance, support, new releases, and additional copies of these products. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Code, Section 329.
EMERGENCY:
Emergency action is requested to immediately facilitate prompt execution of the software licenses and professional services contract renewal before the expiration date.
FISCAL IMPACT:
During the past two years (2015 and 2016), the Department of Technology expended $22,505.66 and $23,406.93 respectively with MCM Technology LLC for software maintenance and support services for the CommSHOP 360 Solution software application. The 2017 cost for the annual software maintenance and support agreement is $24,343.20. Funds totaling $24,000.00 for this expenditure were budgeted and are available within the Department of Technology, direct charge agency, information services operating fund. Including this request, the aggregate total contract amount is $366,125.11.
CONTRACT COMPLIANCE NUMBER:
Vendor: MCM Technology LLC CC#/FID#: 06-1649467 Expiration Date: 12/17/2016
DAX Vendor Acct. #:000391
Title
To authorize the Director of the Department of Technology to continue an annual software maintenance and support agreement with MCM Technology, LLC in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $24,343.20 from the Department of Technology, Information Services Operating fund; and to declare an emergency. ($24,343.20)
Body
WHEREAS, the Department of Technology (DoT), on behalf of the Department of Public Safety, has a need to continue an annual agreement for software maintenance and support services with MCM Technology, LLC for the CommSHOP 360 Solution software application; and
WHEREAS, the original contract (FL003370) was awarded to MCM Technology in 2006 (through solicitation SA002175) by authority of ordinance 1986-2006, passed December 4, 2006. The contract was most recently continued by authority of ordinance 0200-2016, passed by City Council February 29, 2016, establishing PO007614; and
WHEREAS, the cost associated with the 2017 MCM Technology LLC agreement is $24,343.20, with a coverage term period from April 1, 2017 through March 31, 2018; and
WHEREAS, this ordinance is in accordance with the provisions of the sole source procurement of the Columbus City Code Chapter 329; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to continue an agreement with MCM Technology, LLC for the CommSHOP 360 Solution software application, for the preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to continue an annual software maintenance and support agreement with MCM Technology, LLC for the CommSHOP 360 Solution software application on behalf of the Department of Public Safety, with a coverage term period from April 1, 2017 through March 31, 2018, in the amount of $24,343.20.
SECTION 2: That the expenditure of $24,343.20 or so much thereof as may be necessary is hereby authorized to be expended from (see attachment 0642-2017 EXP):
Dept: 47 |Div.: 47-01|Obj Class: 03 |Main Account: 63946|Fund: 5100 |Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS01|Section 5: IT1217 (Support Services} |Amount: $24,343.20| {CommSHOP 360 Maintenance & Support}
SECTION 3: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code Chapter 329.
SECTION 4: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.