Explanation
BACKGROUND: : This ordinance authorizes the Director of the Department of Public Safety to enter into an agreement with MD Helicopters Inc. (MDHI) for the sale of one Columbus Division of Police (CDP) Helicopter MD500E Model and the conversion of two Columbus Police helicopters from MD500E models to MD530F models.
Columbus Division of Police presently owns and operates six MD500E and MD530F model helicopters and wants to convert its fleet to the MD530F model configuration; The Division has determined that it will sell one of its MD530F model helicopters and use a part of the proceeds as a deposit toward the conversion of a MD500E model helicopter to the MD530F configuration; Police will also convert the final MD500E model helicopters to the MD530F configuration;
MD Helicopters Inc. will assist Columbus Division of Police in the sale of one MD530F to a third party and apply a part of the proceeds from that sale as a deposit toward the conversion of a CDP MD500E model to the MD530F configuration; MD Helicopters Inc. will also complete the conversion of two of Columbus Division of Police's MD500E model helicopters to the MD530F configuration on the terms set out in the Service Estimates executed by Columbus Division of Police and MD Helicopters Inc.
Bid Information - This agreement is being requested under the sole source provisions of the Columbus City Code because the transaction is an upgrade to Helicopters previously purchased from MD Helicopters Inc.
Contract Compliance No.: MD Helicopters, - 86-0944088. Expiration Date 06-02-2017
Emergency Designation: Emergency legislation is requested because of the need to get this agreement implemented as soon as possible and maintain the capabilities of Division of Police Helicopters.
FISCAL IMPACT: This ordinance authorizes an appropriation and expenditure of $2,030,952.00 from the Special Income Tax Debt Fund to enter into an agreement with MD Helicopters, Inc. for the sale of one Columbus Division of Police (CDP) Helicopter MD500E Model and the conversion of two Columbus Police helicopters from MD500E models to MD530F models. Funds were budgeted in the Special Income Tax fund for this agreement. Eight hundred and four thousand dollars ($804,000.00) of the proceeds from the sale of one MD530F helicopter will be deposited in Special Income Tax Debt Fund.
Title
To authorize and direct the Director of the Department of Public Safety to enter into an agreement with MD Helicopters Inc. for the sale of one Columbus Division of Police Helicopter model MD500E to a third party and the conversion of two Columbus Police helicopters from MD500E models to MD530F models in accordance with sole source procurement of the Columbus City Code; to authorize an appropriation and expenditure of $2,030,952.00 from the Special Income Tax Debt Fund, and to declare an emergency. ($2,030,952.00)
Body
WHEREAS, Columbus Division of Police presently owns and operates six MD500E and MD530F model helicopters and wants to convert its fleet to the MD530F model configuration; and
WHEREAS, Columbus Division of Police has determined that it will sell one of its MD530F model helicopters and use a part of the proceeds as a deposit toward the conversion of a MD500E model helicopter to the MD530F configuration; and
WHEREAS, Columbus Division of Police has determined that it will also convert the final MD500E model helicopters to the MD530F configuration; and
WHEREAS, MD Helicopters Inc. will assist Columbus Division of Police in the sale of one MD530F to a third party and apply a part of the proceeds from that sale as a deposit toward the conversion of a Columbus Division of Police MD500E model to the MD530F configuration; and
WHEREAS, MD Helicopters Inc. will complete the conversion of two of Columbus Division of Police's MD500E model helicopters to the MD530F configuration on the terms set out in the Service Estimates executed by Columbus Division of Police and MD Helicopters Inc.; and
WHEREAS, MD Helicopters Inc. will remit the sum of eight hundred four thousand dollars ($804,000.00) to City of Columbus from the sale of CPD's MD530F to Red Rocks promptly upon receipt of proceeds from the sale; and
WHEREAS, this agreement is in accordance with the sole source provisions of the City Code Chapter 329, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into an agreement for the upgrade of Police Helicopters as soon as possible in order to maintain aircraft capabilities for the preservation of the public peace, property, health, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Safety Director is hereby authorized and directed to enter into agreement with MD Helicopters, Inc. for the sale of one Columbus Division of Police Helicopter MD500E Model and the conversion of two Columbus Division of Police helicopters from MD500E models to MD530F models.
SECTION 2. That from the unappropriated monies in the Special Income Tax Debt Fund No. 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2017, the sum of $2,030,952.00 is appropriated to the Division of Police, Department of Public Safety per the accounting codes attached to this legislation.
SECTION 3. That the expenditure of up to $2,030,952.00, or so much as thereof as may be needed, be and is hereby authorized from the Special Income Tax Debt Fund to pay MD Helicopters Inc., the cost of the conversion of two Police helicopters per the accounting codes attached to this legislation.
SECTION 4. That said agreement is in accordance with the sole source provisions of City Code Chapter 329.
SECTION 5. That eight hundred and four thousand dollars ($804,000.00) of the proceeds from the sale of the aforementioned helicopter will be deposited in Special Income Tax Debt Fund.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.