Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for elevator upgrades at the Central Safety Building, 120 Marconi Boulevard.
This ordinance seeks authority for the renovation of four elevators at the Central Safety Building. These elevators are at the end of their useful life and there is an inability to obtain necessary replacement parts. This renovation project will modernize and upgrade the equipment and controls for each elevator, resulting in all four functioning as intended. The work also includes bringing all elevators and related systems up to current elevator code.
Formal bids were solicited and the City received two bids on February 10, 2017 as follows (0 FBE, 0 MBE):
2K General Company $1,578,160.00
R.W. Setterlin Building Company $1,680,000.00
2K General submitted the lowest bid, but was deemed non-responsive. The bid included two subcontractors that were not pre-qualified with the City. In addition, a plumbing subcontractor was not licensed and a power of attorney was not submitted with their bond. The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, R.W. Setterlin Company.
Emergency legislation is requested so the elevator upgrades can begin without delay to meet the operational needs of the Central Safety Building.
R.W. Setterlin Building Company Contract Compliance No. 31-0836188, expiration date February 24, 2019.
Fiscal Impact: This ordinance authorizes an expenditure of $1,680,000.00 from the Construction Management Capital Improvement Fund with R.W. Setterlin Building Company for elevator upgrades at the Central Safety Building, 120 Marconi Boulevard. The Office of Construction Management budgeted $2,000,000.00 in the capital fund for these upgrades.
Title
To amend the 2016 Capital Improvement Budget; to authorize a transfer of funds between projects within the Construction Management Capital Improvement Fund; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for elevator upgrades at the Central Safety Building; to authorize the expenditure of $1,680,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($1,680,000.00)
Body
WHEREAS, it is necessary to amend the 2016 Capital Improvement Budget and to authorize the transfer of funds between projects within the Construction Management Capital Improvement Fund; and
WHEREAS, the renovation of four elevators at the Central Safety Building is necessary as these elevators have reached the end of their useful life and there is an inability to obtain necessary replacement parts; and
WHEREAS, the Office of Construction Management solicited/formal competitive bids for elevator upgrades at the Central Safety Building, 120 Marconi Boulevard; and
WHEREAS, it is necessary to authorize the expenditure of $1,680,000.00; and
WHEREAS, R.W. Setterlin Building Company was deemed the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to enter into a contract with R.W. Setterlin Building Company for elevator upgrades at the Central Safety Building, 120 Marconi Boulevard, so the elevator upgrades can begin without delay, to meet the operational needs of the Central Safety Building, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the 2016 Capital Improvement Budget be amended in Fund 7733 as follows:
Project Name: City Hall Renovations - Various (Councilmanic SIT Supported) | Project ID Number: 570031-100001 | Current Authority: $7,156,935 | Revised Authority: $5,476,935 | Difference: ($1,680,000)
Project Name: CSB Elevator Modernization (Councilmanic SIT Supported) | Project ID Number: 570048-100000 | Current Authority: $0 | Revised Authority: $1,680,000 | Difference: ($1,680,000)
SECTION 2. That the transfer of $1,680,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7733, Construction Management Capital Improvement Fund per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for elevator upgrades at the Central Safety Building, 120 Marconi Boulevard.
SECTION 4. That the expenditure of $1,680,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, is hereby authorized in the Construction Management Capital Improvement Fund, Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.