Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify and renew a contract with S.A. Comunale, Inc. for annual smoke and fire alarm testing, inspection and repair sprinkler inspections, fire pump testing, and fire suppression testing for city-owned facilities under the purview of the Facilities Management Division.
The original contract was authorized by Ordinance No. 0800-2014, passed by City Council on April 23, 2014. The contract was modified by Ordinance No. 0711-2015 and subsequently by Ordinance No. 1136-2016. This ordinance seeks authority for the third of four one-year renewal provisions provided for within the original contract. The Department of Finance and Management is pleased with the services provided by this vendor and would request approval to extend the contract per the original terms of the agreement.
Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to allow fire alarm, smoke alarm, sprinkler, and pump testing to begin without delay. This is important life/safety equipment and a delay could lead to building code violations.
S.A. Comunale Contract Compliance No. 34-1122758, expiration date February 18, 2018.
Fiscal Impact: This ordinance authorizes an expenditure of $328,160.00 collectively from the General Fund and the Public Safety G.O. Bond Fund with S.A. Comunale for annual smoke and fire alarm testing, inspection and repair sprinkler inspections, fire pump testing, and fire suppression testing for city-owned facilities under the purview of the Facilities Management Division. The Facilities Management Division budgeted $200,000.00 in the General Fund Budget. The Department of Public Safety has budgeted and is providing $128,160.00 from the Public Safety G.O. Bond Fud for this contract modification and renewal.
Original Contract Amount (0800-2014): $170,000.00
Modification No. 1 (0711-2015): $190,000.00
Modification No. 2 (1136-2016) $190,000.00
Modification No. 3 (current) $328,160.00
Total (Original and Modifications 1, 2, & 3): $878,160.00
Title
To authorize the Finance and Management Director to modify and renew a contract with S.A. Comunale Company, Inc. for annual smoke and fire alarm testing, inspection and repair and sprinkler inspections, fire pump testing, and fire suppression testing for city-owned facilities under the purview of the Facilities Management Division; and to authorize the expenditure of $200,000.00 from the General Fund; to authorize the expenditure of $128,160.00 from the Public Safety G.O. Bond Fund; and to declare an emergency. ($328,160.00)
Body
WHEREAS, a formal bid was let in 2014 for annual smoke and fire alarm testing, inspection and repair and sprinkler inspections, fire pump testing, and fire suppression testing for city-owned facilities under the purview of the Facilities Management Division;
WHEREAS, S.A. Comunale was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, Ordinance No. 0800-2014, passed by City Council on April 23, 2014, authorized the original contract with S.A. Comunale, Inc. for an initial one year term for four (4) annual renewal options; and
WHEREAS, it is necessary to exercise the third of four annual contract renewal options; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Director to modify and renew a contract with S.A. Comunale Company, Inc. for annual smoke and fire alarm testing, inspections and repairs, thereby ensuring that life/safety equipment is properly inspected, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and renew a contract with S.A. Comunale Company, Inc. for annual smoke and fire alarm testing, inspection and repair, and sprinkler inspections, fire pump testing, and fire suppression testing for City-owned facilities under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $200,000.00 or so much thereof that may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $128,160.00 or so much thereof that may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the Public Safety G.O. Bond 7701, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.