Explanation
The purpose of this ordinance is to authorize the Director of Public Utilities to enter into a contract modification with Crane 1 Services, Inc. to provide for the annual inspection, certification, submittal of an annual report discussing the findings of inspections, and needed maintenance and repairs or replacement of the approximately 141 cranes and hoists, and a number of hoisting appurtenances, all in use in the facilities of the Division of Sewerage and Drainage. This specialized work is needed to provide safety-rated operational equipment at our maintenance and process facilities. Additional Department of Public Utilities facilities may be included in the future.
Crane 1 Services, Inc., with headquarters located at 2350 Refugee Park, Columbus, Ohio was the sole bidder.
The original contract EL016941 was established for a period of one (1) year with three additional one (1) year renewal options. This is the third modification, but the second extension of this contract. The estimated amount to be spent for this service is $125,000.00. Each of the renewal options are subject to review and approval by City Council, and the appropriation and certification of funds by the City Auditor. Modification No. 3 will extend the contract to May 4, 2018 and provide additional funding of $125,000.00. All terms and conditions of the original agreement remain in full force and effect. If unforeseen issues or difficulties are encountered that would require additional funding a modification would be required.
SUPPLIER: Crane 1 Services, Inc. (47-5210405), Expires May 23, 2018
Crane 1 Services, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 3 is $125,000.00. Total contract amount including this modification is $386,620.00.
2. Reason additional funds were not foreseen: Additional funds were foreseen as this is a planned modification. The original contract allows for three (3) extension periods on a year-to-year basis.
3. Reason other procurement processes were not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $125,000.00 is budgeted and needed for this modification.
$33,552.52 was spent in 2016
$45,305.59 was spent in 2015
Title
To authorize the Director of Public Utilities to enter into a contract modification with Crane 1 Services, Inc. to provide Crane and Hoist Maintenance Services for the Department of Public Utilities, and to authorize the expenditure of $125,000.00 from the Sewerage System Operating Fund. ($125,000.00)
Body
WHEREAS, the Department of Public Utilities utilizes cranes, hoists, and hoisting appurtenances to perform routine maintenance and repair of various processing equipment, and
WHEREAS, there is a need to modify and increase the Crane and Hoist Maintenance Services contract to insure continued safe and optimum performance during repairs and maintenance of equipment used in the maintenance and processing facilities, and
WHEREAS, the Director of Public Utilities opened formal bids on December 17, 2014 and Crane 1 Services, Inc., located at 2350 Refugee Park, Columbus, Ohio 43207 was chosen to provide services related to the inspection, certification, annual report of the findings, and
WHEREAS, the Department of Public Utilities wishes to modify and increase EL016941 with Crane 1 Services, Inc. for Crane and Hoist Maintenance Services, and
WHEREAS, the original contract EL016941 was established for a period of one (1) year with three additional one (1) year renewal options; this modification No. 3 will extend the contract through May 4, 2018 and add $125,000.00. All terms and conditions of the original agreement remain in full force and effect. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be required, and
WHEREAS, the vendor has agreed to modify and increase EL016941 at current prices and conditions, and it is in the best interest of the City to exercise this option, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, to authorize the Director of Public Utilities to modify, increase and extend the current contract for Crane and Hoist Maintenance Services with Crane 1 Services, Inc.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify and increase contract No. EL016941 with Crane 1 Services, Inc., 2350 Refugee Park, Columbus, Ohio 43207, for Crane and Hoist Maintenance Services for the Department of Public Utilities, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage. This contract modification No. 3 will extend the contract through May 4, 2018 and ADD $125,000.00. Total contract amount including this modification is $386,620.00.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 3. That this modification is in accordance with the relevant provisions of Chapter 329 of the City Code, relating to contract modifications.
SECTION 4. That the expenditure of $125,000.00 or so much thereof as may be needed, be and the same hereby is authorized in Fund 6100 in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.