Explanation
BACKGROUND: This legislation authorizes the establishment of a Universal Term Contract (UTC) for the purchase of Elevator Maintenance and Emergency Repair. This contract will provide for the necessary maintenance and repair of elevators for the safety and well-being of users on an as needed basis. The contract will last two (2) years, expiring April 30, 2019, with an option to extend for one (1) additional year. The Purchasing Office opened formal bids on February 2, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ004211). Two (2) companies responded with quotes.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Fujitec America, Inc., (Vendor # 001627) CC#: 90686-154333 Expires 3/21/2019, All items, $1.00
Total Estimated Annual Expenditure: $60,000.00
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures. This ordinance is being submitted as an emergency as the current contract expires April 30, 2017 and there is a continuing need for maintaining and repairing City elevators for the safety of the users.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Elevator Maintenance and Emergency Repair with Fujitec America, Inc.; to authorize the expenditure of $1.00 to establish the contract from the General Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, elevator maintenance and emergency repairs are needed on a continuous basis for the safety of users in City buildings and plants; and
WHEREAS, the Purchasing Office advertised and solicited formal bids due on February 2, 2017 and selected the overall lowest, responsive, responsible, and best bidder, Fujitec America, Inc.; and
WHEREAS, in order to avoid lapse in contract coverage for the purchase of Elevator Maintenance and Emergency Repair, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director to enter into contract for the option to purchase elevator maintenance and emergency repairs, used by many City agencies, so there is no interruption in these essential services for the safety of elevator users; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase elevator maintenance and emergency repairs in accordance with Request for Quotation no. RFQ004211 for the term expiring April 30, 2019, with the option to extend for one (1) additional year based on mutual agreement.
Fujitec America, Inc., Award all items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 03 Purchased Services per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.