Explanation
1. BACKGROUND
The Divisions of Refuse Collection and Infrastructure Management have an established truck washing service contract, EL016931, with TNT Powerwash, Inc. This contract is good through February 28th, 2018. This ordinance is to modify the contract to increase funding.
The original purchase order was for $45,000.00
Total Modification One requested an additonal of $70,000.00.
This legislation authorizes the Director of Public Service to modify contract EL016931 with TNT Powerwash, Inc. to increase funding by $70,000.00.
Total amount of funding associated with this contract now is $185,000.00.
2. CONTRACT COMPLIANCE
The Contract Compliance Number for TNT Powerwash, Inc. is 920184358 and expires 3/28/2017.
3. FISCAL IMPACT
Funding for this expenditure is available within the Refuse Collection Operating Fund, Fund 1000 and the Street, Construction, Maintenance and Repair Fund, Fund 2265.
4. EMERGENCY DESIGNATION
The department requests emergency designation to ensure funding is available for this service as soon as possible to allow for proper operation and service of Public Service trucks and equipment.
Title
To authorize and direct the Director of the Department of Public Service to modify a contract for truck washing services with TNT Powerwash, Inc.; to authorize the expenditure of $50,000.00 from the General Fund; to authorize expenditure of $20,000.00 from the Street, Maintenance and Repair Fund; and to declare an emergency. ($70,000.00)
Body
WHEREAS, the Department of Public Service is in need of modifying contract EL016931 with TNT Powerwash, Inc. to increase funding for the truck washing service contract; and
WHEREAS, this service is used to keep heavy duty trucks and equipment clean and minimize the fire hazard from debris; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to modify a contract with TNT Powerwash, Inc. for truck washing services to ensure services continue uninterrupted, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Service be and is hereby authorized and directed to modify contract EL016931 for truck washing services with TNT Powerwash, Inc., 3220 Toy Rd., Groveport, OH 43215 initially through February 28th, 2018 by increasing funding by $70,000.00.
SECTION 2. That the expenditure of up to $70,000.00 or so much thereof that may be necessary in regard to the action authorized in Section 1 above, be and is hereby authorized and approved as per the accounting codes in the attachment to this ordinance:
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.