Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to enter into a contract with The Fishel Company for the installation of fiber optic cabling at one (1) location, Police 9 Sub. This project will provision fiber optic conduit from the property line to the fiber demarcation point inside of Police 9 Sub in this construction initiative. This conduit build will provide fiber access to the facility currently not interconnected and will assist in the provisioning of fiber access to citywide network resources.
The Department of Technology (DoT) exercised due diligence by completing the competitive bid process in compliance with Columbus City Code Chapter 329. One formal bid was prepared and posted on the City's solicitation web site Bid Express; On Thursday, March 16th at 11:00 a.m., the Department of Technology received and opened two (2) bids associated with solicitation RFQ004646, as follows:
Bid Express Number| Bid Number: Project: Bidders: Amount:
47-0003092017 |RFQ004646| DOT/POLICE SUBSTATION #9 CONDUIT BUILD:
1. Gudenkauf Corp.: $42,515.00
2. The Fishel Company: $21,074.88
This bid identified one (1) location for fiber optic conduit construction. This conduit build will be legislated by the Department of Technology for Police 9 Sub, 3022 Winchester Pike.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
FISCAL IMPACT:
Funding for this project totaling $21,074.88 has been identified and is available within the Department of Technology, Capital Improvement Bond Fund from within the Police Network Equipment Upgrade Project (Project No#: 470046-100005).
EMERGENCY:
Emergency legislation is required to expedite contract execution in order for the required services to be performed at the earliest possible date to meet the May 15, 2017 completion due date.
CONTRACT COMPLIANCE:
Vendor Name: The Fishel Company C.C. #: 31-4560115 Expiration Date: 04/06/2019
Dax Vendor Account #: 006049
Title
To authorize the Director of the Department of Technology to enter into a contract with The Fishel Company for the installation of fiber optic conduit and related services; and to authorize the expenditure of $21,074.88 from the Department of Technology, Information Services Division, Capital Improvement Bond Fund; and to declare an emergency. ($21,074.88)
Body
WHEREAS, the Department of Technology has a need for the installation of fiber optic conduit pathway to be built that will provide fiber optic network services to locations within the city; and
WHEREAS, the Department of Technology exercised due diligence by undergoing a formal bid process in compliance with Columbus City Code Chapter 329; and
WHEREAS, after reviewing the bids received from solicitation RFQ004646, it was recommended that the award be made to The Fishel Company for the one (1) location identified in the solicitation in the amount of $21,074.88 as they were the overall lowest, responsive and responsible bidder per specification for this solicitation; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediate necessary to authorize the Director to enter into a contract with The Fishel Company for the installation of fiber optic conduit to be built, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology is hereby authorized to enter into a contract with The Fishel Company for the installation of fiber optic conduit to be built to Police 9 Sub in the amount of $21,074.88. The term period shall be effective the date of a certified purchase order from the City Auditor’s office.
SECTION 2. That the expenditure of $21,074.88 or so much thereof as may be necessary is hereby authorized to be expended from: (see attachment 0823-2017 EXP )
Div.: 47-02|Fund: 5105|SubFund: N/A| Procurement Category: Building and Facility Construction and Maintenance| Project Name: Police Network Equipment Upgrade (Carryover) |Project No.:470046-100005(carryover) |Obj. Class: 06 |Main Account: 66530 |Program Code: CW001 |Section 3: 470201 |Section 4: IT01 |Section 5: N/A |Amount: $21,074.88
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.