Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with K.N.S. Services, Inc. for security camera upgrades for Fleet Management, 4211 Groves Road.
This ordinance seeks authority for the replacement of the existing outdated cameras on the interior and exterior of the building. Additional cameras will be installed throughout the building and around the perimeter for added security. In total, 24 exterior cameras and 30 interior cameras will be installed/upgraded. These camera upgrades will better enable the Fleet Management division to monitor common use areas along the exterior and interior of the building. Additionally, security system tech infrastructure such as computer servers and device video recorder (DVR) equipment will be upgraded also. This will enhance video storage/retrieval and will also provide scalability to the system.
Formal bids were solicited January 6, 2017 and the City received two bids as follows (0 FBE, 0 MBE):
K.N.S. Services, Inc. $263,190.00
Tyco Simplex Grinnell $307,949.52
The Office of Construction Management recommends the bid award be made to the lowest, most responsive and responsible bidder, K.N.S. Services, Inc.
K.N.S. Services, Inc. Contract Compliance No. 31-146020, expiration date February 18, 2018.
Fiscal Impact: This ordinance authorizes the expenditure of $263,190.00 from the Fleet Management Capital Fund with K.N.S. Services, Inc. for security camera upgrades at the Fleet Management facility. The Fleet Management Division budgeted $300,000.00 in the capital fund for these upgrades.
Title
To amend the 2016 Capital Improvement Budget; to authorize the transfer of funds between projects within the Fleet Management Capital Fund; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management, with K.N.S. Services, Inc. for security camera upgrades for the Fleet Management Division; to authorize the expenditure of $263,190.00 from the Fleet Management Capital Fund; and to declare an emergency. ($263,190.00)
Body
WHEREAS, it is necessary to amend 2016 Capital Improvement Budget and to authorize the transfer of funds between projects within the Fleet Management Capital Fund; and
WHEREAS, the Office of Construction Management solicited formal competitive bids for security camera upgrades for Fleet Management, 4211 Groves Road; and
WHEREAS, the Office of Construction Management recommends acceptance of K.N.S. Services, Inc. bid; and
WHEREAS, it is necessary to authorize the expenditure of $263,190.00 from the Fleet Management Capital Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director to enter into a contract with K.N.S. Services for the public health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvement Budget be amended in Fund 5205 as follows:
Project Name: Fuel Tank Management Fleet Management (Unvoted) | Project ID Number: P550005 - 100000 | Current Authority: $600,000 | Revised Authority: $536,810 | Difference: $(63,190)
Project Name: Fleet Management Facility - Security Camera Upgrade Fleet Management (Unvoted) | Project ID Number: P550001-100005 | Current Authority: $200,000 | Revised Authority: $263,190| Difference: $63,190
SECTION 2. That the transfer of $63,190.00, or so much thereof as may be needed, is hereby authorized within Fund 5205 Fleet Management Capital Fund per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with K.N.S. Services, Inc. for security camera upgrades for Fleet Management, 4211 Groves Road.
SECTION 4. That the expenditure of $263,190.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, is hereby authorized in the Fleet Management Capital Fund 5205, Object Class 06 - Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the Preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approvals nor vetoes the same.