Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with 2K General Company for the 910 Dublin Road Windows & EIFS Improvements Project; in an amount up to $2,292,258.00; for Division of Water Contract Number 2093.
This project consists of the removal and replacement of existing windows and existing skylight, as well as restoration of the Exterior Insulation Finishing System (EIFS), at the Dana G. “Buck” Rinehart Public Utilities Complex located at 910 Dublin Road, Columbus, Ohio.
Planning Area: “West Olentangy”
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The Division of Water is responsible for providing safe working environments. The building's exterior insulation / EIFS system and windows are in need of repair/replacement. Portions of the insulation system are damaged and pulling away from the substructure, and is prone to water damage in some areas. Windows are past their useful life with some inoperable and others no longer watertight. Improvements to the EIFS and windows are needed to prevent more costly damage to building shell and interior spaces. Installation of new windows with low-E coated insulated glass and replacement of the skylight with insulated light-transmitting panels will provide better insulating qualities and reduce sunny day heat gain resulting in reduced heating and air conditioning costs.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three bids on March 15, 2017:
1. 2K General Company $2,292,258.00
2. R.W. Setterlin Bldg. Co. $2,806,080.00
3. Miles-McClellan Constr. $2,854,593.60
3.1 PRE-QUALIFICATION STATUS: 2K General Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2K General Company’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $2,292,258.00. Their Contract Compliance Number is 31-1653018 (expires 3/13/19, Majority, DAX #005739). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against 2K General Company.
4. FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2016 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with 2K General Company for the 910 Dublin Road Windows & EIFS Improvements Project; to authorize a transfer and expenditure up to $2,292,258.00 within the Water General Obligations Bonds Fund for the Division of Water; and to authorize an amendment to the 2016 Capital Improvements Budget. ($2,292,258.00)
Body
WHEREAS, three bids for the 910 Dublin Road Windows & EIFS Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on March 15, 2017; and
WHEREAS, the lowest, best, most responsive and responsible bid was from 2K General Company in the amount of $2,292,258.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a contract for the 910 Dublin Road Windows & EIFS Improvements Project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director to enter into a construction contract for the 910 Dublin Road Windows & EIFS Improvements Project, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to award and execute a contract for the 910 Dublin Road Windows & EIFS Improvements Project with 2K General Company, 19 Gruger St., Building B, Delaware, Ohio, 43015, in an amount up to $2,292,258.00 in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the transfer of $292,258.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bond Fund per the account codes in the attachment to this ordinance. (There is already $2M in Fund 6006, P690026-100017.)
SECTION 4. That the 2016 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bonds Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690459-100000 (New) | Mound District Booster Station | $3,500,000 | $3,207,742 | -$292,258
P690026-100017 (New) | 910 Dublin Rd. Windows & EIFS Imp's | $2,000,000 | $2,292,258 | +$292,258
SECTION 5. That the expenditure of $2,292,258.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.