Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Columbus Asphalt Paving Inc. for the Pedestrian Safety Improvements-Eakin Road Sidewalks-Salisbury to Hague project and to provide payment for construction, construction administration and inspection services.
The Public Service Department is engaged in the Pedestrian Safety Improvements-Eakin Road Sidewalks-Salisbury to Hague project. Project work includes new sidewalks on both sides of the road, including curb, underdrains and curb ramps. The project also calls for pavement patching and several curb inlets to be relocated and adjusted to final grade, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is May 8, 2017. The project was let by the Office of Support Services through Vendor Services and Bid Express. Seven bids were received on March 14, 2017, (all majority) and tabulated on March 17, 2017, as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
|
Columbus Asphalt Paving Inc. |
$587,974.31 |
Gahanna, OH |
Majority |
|
G & G Cement Contractors |
$612,136.53 |
Columbus, OH |
Majority |
|
Newcomer Concrete Services,Inc. |
$617,448.16 |
Norwalk, OH |
Majority |
|
Shelly & Sands, Inc. |
$642,306.34 |
Columbus, OH |
Majority |
|
Double Z Construction Company |
$646,693.63 |
Columbus, OH |
Majority |
|
Decker Construction Company |
$692,193.05 |
Columbus, OH |
Majority |
|
Strawser Paving Company |
$747,453.50 |
Columbus, OH |
Majority |
Award is to be made to Columbus Asphalt Paving Inc. as the lowest responsive and responsible and best bidder for their bid of $587,974.31. The amount of construction administration and inspection services will be $58,797.43. The total legislated amount is $646,771.74, and the source of funds is Department of Public Service Bond Funds.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Columbus Asphalt Paving Inc.
PRE-QUALIFICATION STATUS
Columbus Asphalt Paving Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Columbus Asphalt Paving Inc. is CC57095-113743 and expires 11/12/17.
3. FISCAL IMPACTS
Funds in the amount of $646,771.74 are available for this project in Fund 7704, the Streets and Highways Bond Fund per the accounting codes in the attachment to this ordinance. An amendment to the 2016 Capital Improvement Budget is required to establish sufficient budget authority for the project.
PRE-QUALIFICATION STATUS
Columbus Asphalt Paving Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Title
To authorize an amendment to the 2016 Capital Improvement Budget; to authorize the transfer of funds between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Columbus Asphalt Paving in connection with the Pedestrian Safety Improvements-Eakin Road Sidewalks-Salisbury to Hague project; to authorize the expenditure of up to $646,771.74 from the Streets and Highways Bond Fund; and to declare an emergency. ($646,771.74)
Body
WHEREAS, the Department of Public Service is engaged in the Pedestrian Safety Improvements-Eakin Road Sidewalks-Salisbury to Hague project; and
WHEREAS, the work for this project consists of new sidewalks on both sides of the road, including curb, underdrains and curb ramps, pavement patching and several curb inlets to be relocated and adjusted to final grade, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Columbus Asphalt Paving Inc. will be awarded the contract for the Pedestrian Safety Improvements-Eakin Road Sidewalks-Salisbury to Hague project; and
WHEREAS, the Department of Public Service requires funding to be available for the Pedestrian Safety Improvements-Eakin Road Sidewalks-Salisbury to Hague project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within Fund 7704, the Streets and Highways Bond Fund to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Columbus Asphalt Paving Inc. to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget authorized by ordinance 0960-2016 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /Amended
7704 / P590105-100000 / Pedestrian Safety Improvements (Voted Carryover) / $13,315.00 / ($13,315.00) / $0.00
7704 / P590105-100000 / Pedestrian Safety Improvements (Voted 2013 Debt SIT Supported) / $300,000.00 / ($300,000.00) / $0.00
7704 / P590105-100005 / Pedestrian Safety - Sidewalk Program (Voted 2013 Debt SIT Supported) / $182,233.00 / ($182,233.00) / $0.00
7704 / P590105-100111 / Pedestrian Safety Improvements - Fairwood Ave - Wayland to Watkins (Voted 2013 Debt SIT Supported) / $350,000.00 / ($101,224.00) / $248,776.00
7704 / P590105-100082 / Pedestrian Safety Improvements - Eakin Rd Sidewalks - Salisbury to Hague (Voted Carryover) / $0.00 / $13,315.00 / $13,315.00
7704 / P590105-100082 / Pedestrian Safety Improvements - Eakin Rd Sidewalks - Salisbury to Hague (Voted 2013 Debt SIT Supported) / $50,000.00 / 583,457.00 / $633,457.00
SECTION 2. That the transfer of $596,771.74, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Columbus Asphalt Paving Inc., 1196 Technology Drive, Gahanna, Ohio 43230, for the construction of the Pedestrian Safety Improvements-Eakin Road Sidewalks-Salisbury to Hague project in the amount of $587,974.31 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $59,161.92.
SECTION 4. That the expenditure of the sum of $646,771.74, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.