Explanation
1. BACKGROUND
The Division of Traffic Management utilizes pavement marking materials, sign manufacturing materials, school flashers and various traffic signal commodities throughout the city. The division can capitalize these expenses. These supplies and materials are necessary to ensure traffic safety throughout the City of Columbus. The Purchasing Office will or has completed bidding or have established universal term contracts (UTC) for the purchase of these commodities. This ordinance will also allow funding to be used to award one time bids for capital traffic commodities as necessary. It has been determined it is in the best interest of the city to purchase school flashers through the ODOT Contract 063-16.
Purchase Agreements from the following Universal Term Contract Commodity Codes will be utilized by this ordinance:
BLD - Building & Construction
TRF - Traffic Management & Control
The General Budget Reservation associated with this ordinance will be used to purchase capital traffic commodities, materials and items to be used throughout the City of Columbus.
The total cost of the commodities needed is $1,565,361.00
2. FISCAL IMPACT:
Funding for these commodities is available within the Streets and Highways G.O. Bonds Fund.
3. EMERGENCY DESIGNATION
The department requests emergency action to ensure the timely availability of commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety.
Title
To amend the 2016 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Finance and Management Director to establish purchase orders and contracts with multiple vendors for the purchase of commodities, supplies and materials for pavement marking materials, sign manufacturing materials, school flashers and various traffic signal commodities for the Division of Traffic Management; to authorize the expenditure of $1,565,361.00 from the Streets and Highways G.O. Bonds Fund for this purpose; and to declare an emergency. ($1,565,361.00)
Body
WHEREAS, the Division of Traffic Management utilizes pavement marking materials, traffic signs and traffic signals throughout the city; and
WHEREAS, these items can be capitalized and can be purchased per the terms and conditions of existing citywide universal term contracts established by the Purchasing Office or through informal or formal bidding that has occurred or will occur in the future; and
WHEREAS, this ordinance authorizes the purchase of the Division of Traffic Management’s anticipated needs for 2017; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Traffic Management, in that it is immediately necessary to issue purchase orders to ensure the timely availability of commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget be amended to provide sufficient authority for this project as follows:
Fund / Project / Project Name / Current CIB Amount / amendment amount / CIB amount as amended
7704 / P540008-100001 / Sign Upgrading/Streetname Signs - Co (Carryover) / $403,099.66 / ($0.66) / $403,089.89
7704 / P540013-100000 / Permanent Pavement Markings (Carryover) / $245,664.34 / $0.66 / $245,665.00
SECTION 2. That the transfer of $665.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets & Highways Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $1,565,361.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets & Highways Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That the Finance and Management Director be and hereby is authorized to establish multiple purchase orders totaling $1,565,361.00 or so much thereof per the terms and conditions of existing citywide universal term contracts or per the terms and conditions of informal or formal bids conducted for one-time buys for capital pavement marking materials, sign upgrades or traffic commodities and accessories as necessary. The existing and future purchase agreements from the following commodity codes will be associated with the General Budget Reservation associated with this ordinance:
BLD - Building & Construction
TRF - Traffic Management & Control
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.