Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Liberty Farm to provide horseback riding instruction for Columbus Recreation & Parks Department (CRPD) Summer Camp between June 12, 2017 and August 4, 2017, at Liberty Farm.
The department anticipates the need to encumber an amount not to exceed a total of $21,600.00. Expenditures for this contract will be partially reimbursed by student registration fees. Camp tuition will be $295/week for residents, $310/week for non-residents. Liberty Farms will receive $240.00 for each registered camper. The Recreation and Parks Department will offer three (3), one-week sessions during the 2017 summer camp season. Full-day camp services will be provided for campers, ages 6-12. There will be a maximum of 30 campers per week and a minimum of 10 per week.
Bid Waiver Request: The department is requesting to waive the competitive bidding provisions of the Columbus City Code Chapter 329 due to Liberty Horse Farm being the only fully operational horseback riding and learning facility located within the City of Columbus boundaries. Other area horse camps are not located within the City of Columbus or do not have permanent facilities and the capacity needed to conduct a camp of the size needed.
Principal Parties:
Liberty Horse Farm
Kathy Osborn
2620 Fisher Road
Columbus, OH 43204
614-279-0346 (Phone)
Contract compliance #: 311713124
FISCAL IMPACT: $21,600.00 is budgeted from the Recreation and Parks Operating Fund to meet the financial obligation this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Liberty Farm to provide horseback riding instruction for CRPD Summer Camp; to waive the competitive bidding provisions of the Columbus City Code; to set up an Auditor’s certificate to establish purchase orders for the 2017 budget year; to authorize the expenditure of $21,600.00 from the Recreation and Parks Operating Fund. ($21,600.00)
Body
WHEREAS, the Director of Recreation and Parks desires to offer horseback riding instruction for CRPD Summer Camp; and
WHEREAS, it is in the best interest of the City of Columbus to waive the formal bidding provisions of Columbus City Code 329 and contract with Liberty Farm to provide horseback riding instruction for CRPD Summer Camp; and
WHEREAS, the instructor will provide three (3) weeks of full-day summer camp and the expenditures will be partially reimbursed by camp registration fees;
WHEREAS, it has become necessary in the usual daily operation of the Department of Recreation and Parks to authorize the Director to enter into contract with Liberty Farms to provide horseback riding instruction for summer camp; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Liberty Farm to provide three weeks of horseback riding instruction for CRPD Summer Camp between June 12, 2017 and August 4, 2017.
SECTION 2. That this Council finds it in the best interest of the City of Columbus to waive the competitive bidding provisions of Columbus City Code Chapter 329.
SECTION 3. That the expenditure of $21,600.00 or so much thereof as may be needed, is hereby authorized in Fund 2285 Recreation and Parks Operating Fund in object class 03 Contractual Services per the account codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowable by law.