Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Kokosing Construction Company. for the Hayden Run Boulevard Phase II project and to provide payment for construction, construction administration and inspection services.
The Public Service Department is engaged in the Hayden Run Boulevard Phase II project. The contract consists of construction of 0.46 miles of Hayden Run Boulevard, a new roadway connecting Hayden Run Road to Avery Road. This phase includes a new bridge structure over the CSX railroad tracks, curb and gutter, sidewalks, shared use path, storm sewer, sanitary sewer, street lighting and traffic signal work, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is May 1, 2017. The project was let by the Office of Support Services through Vendor Services and Bid Express. Six bids were received on March 2, 2017, (all majority) and tabulated on March 3, 2017, as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
|
Kokosing Construction Co., Inc. |
$9,212,257.30 |
Columbus, OH |
Majority |
|
Trucco Construction Co., Inc. |
$9,483,847.83 |
Delaware, OH |
Majority |
|
George Igel & Co., Inc. |
$9,578,112.92 |
Columbus, OH |
Majority |
|
Complete General Construction Co. |
$9,600,825.87 |
Columbus, OH |
Majority |
|
Shelly & Sands, Inc. |
$10,103,050.16 |
Columbus, OH |
Majority |
|
Double Z Construction Co. |
$10,845,418.57 |
Columbus, OH |
Majority |
Award is to be made to Kokosing Construction Company. as the lowest responsive and responsible and best bidder at $9,212,257.30. The amount of construction administration and inspection services will be $921,225.70. The total legislated amount is $10,133,483.00, and the source of funds is Department of Public Service Hayden Run South TIF Fund, Fund 7767.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Kokosing Construction Co., Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Kokosing Construction Co., Inc. is CC004610 and expires 3/7/18.
3. FISCAL IMPACTS
Funds in the amount of $10,133,483.00 are available for this project in the Hayden Run South TIF Fund, Fund 4450, and the Hayden Run North TIF Fund, Fund 7426. A transfer of cash and appropriation is being made to the Downtown Development Fund, Fund 7767, from the two TIF funds to establish sufficient cash and authority in the proper project number.
PRE-QUALIFICATION STATUS
Kokosing Construction Co., Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Title
To appropriate funds within the Hayden Run North and South TIF Funds; to authorize the transfer of funds between the Hayden Run North and South TIF Funds to the Downtown Development Fund; to appropriate funds within the Downtown Development Fund; to authorize the Director of Public Service to enter into contract with Kokosing Construction Company in connection with the Hayden Run Boulevard Phase II project; to authorize the expenditure of up to $10,133,483.00 from the Downtown Development Fund; and to declare an emergency. ($10,133,483.00)
Body
WHEREAS, the Department of Public Service is engaged in the Hayden Run Boulevard Phase II project; and
WHEREAS, the contract consists of construction of 0.46 miles of Hayden Run Boulevard, a new roadway connecting Hayden Run Road to Avery Road, including a new bridge structure over the CSX railroad tracks, curb and gutter, sidewalks, shared use path, storm sewer, sanitary sewer, street lighting and traffic signal work, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Kokosing Construction Company will be awarded the contract for the Hayden Run Boulevard Phase II project through the construction bid process; and
WHEREAS, the Department of Public Service requires funding to be available for the Hayden Run Boulevard Phase II project for construction expense along with construction administration and inspection services; and
WHEREAS, funds in the amount of $10,133,483.00 are available for this project in the Hayden Run South TIF Fund, Fund 7767;
WHEREAS, it is necessary to appropriate and transfer funds from Fund Numbers 7426 and 4450 to Fund 7767, Hayden Run South TIF Fund, to establish sufficient cash to pay for the project; and
WHEREAS, it is necessary to appropriate the funds from; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Kokosing Construction Company to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2017, the sum of $7,641,436.00 is appropriated in Fund 7426 Downtown Development in Object Class 10 Capital Outlay; the sum of $1,936,594.00 is appropriated in Fund 4450, Subfund 445001 Downtown Development in Object Class 10 Capital Outlay; and the sum of $555,453.00 is appropriated in Fund 4450, Subfund 445002 Downtown Development in Object Class 10 Capital Outlay, per the account codes in the attachment to this ordinance.
SECTION 2. That the transfer of $10,133,483.00, or so much thereof as may be needed, is hereby authorized between Fund 7426 Hayden Run North TIF and Fund 4450 Hayden Run South TIF to Fund 7767 Downtown Development per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2017, the sum of $10,133,483.00 is appropriated in Fund 7767 Downtown Development in Object Class 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Kokosing Construction Co., Inc. at 886 McKinley Avenue, Columbus, Ohio 43222, for the Hayden Run Boulevard Phase II project in the amount of up to $9,212,257.30 in accordance with the plans and specifications on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $921,225.70.
SECTION 4. That the expenditure of $10,133,483.00 or so much thereof as may be needed, is hereby authorized from Fund 7767 Downtown Development in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.