Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract with Complete General Construction Company for the construction of the Short North SID - High Street Improvements Phase 1 project and to provide payment for construction, construction administration and inspection services.
The Public Service Department is engaged in the Short North SID - High Street Improvements Phase 1 project. Project work includes: replacing the sidewalk and curb on the west side of North High Street between Convention Center Way and Goodale Boulevard; landscaping planter beds and street trees will be installed; North High Street will be planed and overlaid; brick crosswalks will be installed at all signalized intersections; mast arms traffic signal facilities will be installed and other traffic control improvements will be implemented; street and pedestrian light fixtures will be replaced within the project limits; storm sewer inlets will be relocated to accommodate curb modifications; and the existing 12” waterline in North High Street will be replaced between Vine Street and Spruce Street.
The project was let by the Office of Support Services through Bid Express. Three bids were received on March 28 (3 majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Complete General Construction Co. $3,144,637.98 Columbus, OH Majority
Shelly and Sands $3,358,442.56 Columbus, OH Majority
Trucco Construction $3,630,166.75 Delaware, OH Majority
Award is to be made to Complete General Construction Company as the lowest, responsive, responsible and best bidder for their bid of $3,144,637.98. The amount of construction administration and inspection services will be $314,463.80. The total legislated amount is $3,459,101.78, with the Department of Public Service and The Department of Public Utilities, each appropriating monies to advance the Short North SID-High Street Improvements-Phase 1 project.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
PRE-QUALIFICATION STATUS
Complete General Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE
The contract compliance number for Complete General Construction Company is CC66382-101518, Vendor Number 006056, and expires 9/4/17.
3. FISCAL IMPACT:
Funds for this project are available within the Streets and Highways Bond Fund, Fund 7704, and in the Water G.O. Bonds Fund, Fund 6006. An amendment to the 2016 Capital Improvement Budget is necessary to establish sufficient authority and cash in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to provide requisite funding for the Short North SID - High Street Improvements Phase 1 project so as to allow necessary infrastructure improvements to commence as soon as possible, thereby preventing delays in the construction schedule.
Title
To amend the 2016 Capital Improvements Budget; to authorize the City Auditor to transfer funds within the Streets and Highways Bond Fund and the Water General Obligations Bonds Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction Company and to provide for the payment of construction, construction administration, and inspection services in connection with the Short North SID-High Street Improvements Phase 1 project; to authorize expenditures up to $3,459,101.78 relative to this project; and to declare an emergency. ($3,459,101.78)
Body
WHEREAS, the Department of Public Service is engaged in the Short North SID-High Street Improvements-Phase 1 project; and
WHEREAS, the work for this project includes: sidewalk replacement, landscaping, roadway improvements, traffic signal improvements, storm sewer improvements, and waterline replacement; and
WHEREAS, Complete General Construction Company will be awarded the contract for the Short North SID - High Street Improvements Phase 1 project; and
WHEREAS, it is necessary to enter into contract with Complete General Construction Company; and
WHEREAS, it is necessary to provide funds for construction, construction administration, and inspection services, the estimated cost of which is $3,459,101.78; and
WHEREAS, this ordinance authorizes funding in the amount of $3,459,101.78 for that purpose; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Complete General Construction, Co. and authorize payment for Short North SID - High Street Improvements Phase 1 at the earliest possible time to prevent construction delays, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget authorized by Ordinance 0960-2016 be amended as follows to establish sufficient authority for this project:
Establish Authority to Match Cash
Fund / Project / Project Name / Current / Change /Amended
6006 / 690236-100054 / Water Main Rehab. Ferris Rd. Area WL Imp's Carryover / $0.00 / $179,717.00 / $179,717.00
7704 / 530161 -100000 / Roadway Improvements (Voted Carryover) / $0.00 / $180,497.00 / $180,497.00 (A cancellation for $180,496.70 was recently submitted for 530161-100142 from EL015974 and has yet to be applied to the CIB).
Transfer From
Fund / Project / Project Name / Current / Change /Amended
7704 / 530161-100000 / Roadway Improvements (Voted Carryover) / $180,497.00 / ($180,497.00) / $0.00
7704 / 530161-100000 / Roadway Improvements (Voted 2013 Debt SIT Supported) / $870,000.00 / ($763,232.00) / $106,768.00
7704 / 530801-100001 / Downtown Streetscape - Short North (Voted Carryover) / $237,149.00 / ($237,149.00) / $0.00
6006 / 690236-100054 / Water Main Rehab. Ferris Rd. Area WL Imp's Carryover / $179,717.00 / ($179,717.00) / $0.00
6006 / 690236-100056 / Water Main Rehab. Florence Ave. Area WL Imp's carryover / $81,548.00 / ($48,508.00) / $33,040.00
Transfer To
Fund / Project / Project Name / Current / Change /Amended
7704 / P530053-100001 / Short North SID High Street Improvements Phase 1 (Voted 2013 Debt SIT Supported) / $2,050,000.00 / $763,232.00 / $2,813,232.00
7704 / P530053-100001 / Short North SID High Street Improvements Phase 1 (Voted Carryover) / $1.00 / $417,646.00 / $417,647.00
6006 / P690236-100000 / Water Main Rehab. / $57,769.00 / $228,225.00 | $285,994.00
SECTION 2. That the transfer of $1,180,877.63, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways G.O. Bond Fund per the account codes in the attachment to this Ordinance.
SECTION 3. That the transfer of $228,224.15, or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 in the Water G.O. Bonds Fund per the account codes in the attachment to this Ordinance.
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into contract with Complete General Construction Company, 1221 E. Fifth Avenue, Columbus, Ohio 43219, for the construction of the Short North SID-High Street Improvements Phase 1 project in the amount of $3,144,637.98, or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $314,463.80.
SECTION 5. That the expenditure of $3,230,877.63, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways G.O. Bonds Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $228,224.15, or so much thereof as may be needed, is hereby authorized in Fund 6006 Water G.O. Bonds Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.