Explanation
BACKGROUND: There is a need to authorize the Director of Public Safety to enter into a contract with Physio-Control, Inc. for the purchase of nine (9) LifePak Model 15 defibrillators and related equipment and operating supplies. The Fire Division has employed these models of defibrillators/monitors/pacemakers on front line emergency response runs for the assessment and treatment of cardiovascular emergencies for over 25 years. LifePak models are on every medic and engine throughout the City of Columbus, and provide the latest technology in pre-hospital cardiac care. Physio-Control is the sole provider of the LifePak system, and provides the consumable supplies and warranty service for the Fire Division's stock. This purchase consists of nine (9) LifePak Model 15 V4 defibrillators that will replace the remaining existing LifePak Model 12 defibrillators that will no longer be covered under warranty. This purchase also includes all necessary batteries, cuffs, and related operating supplies that comprise the defibrillator unit, and does not increase the total amount of inventory of LifePaks in use by the Fire Division.
Bid Information: Physio-Control, Inc. is the sole provider of these maintenance services; the supplies will be purchased in accordance with State of Ohio/Cooperative Purchasing Contract; State Term Schedule #800252, Index No. STS652, which expires 5/31/2017.
Contract Compliance: Physio-Control, Inc.: 91-0697691 (Active C.C./Vendor #010733)
Emergency Designation: This legislation is requested to be an emergency measure so that the purchase of said LifePak defibrillators and related consumable supplies and product support services can continue uninterrupted.
FISCAL IMPACT: This ordinance authorizes the amending, transferring and appropriation of cash within the CIP and the expenditure of $222,853.60 from within the Safety Voted Bond Fund to authorize the Fire Division to enter into a contract with Physio-Control, Inc. for the purchase of defibrillators and related equipment and operating supplies.
Title
To amend and transfer funds within the Department of Public Safety's 2016 Capital Improvements Budget; to authorize and direct the Director of Finance and Management to enter into a contract with Physio-Control, Inc. for the purchase of defibrillators and related equipment and operating supplies in accordance with State of Ohio/Cooperative Purchasing Contract; State Term Schedule #800252, Index No. STS652; to authorize the expenditure of $222,853.60 from the Safety Voted Bond Fund; and to declare an emergency.($222,853.60)
Body
WHEREAS, the Division of Fire has carried Physio LifePak defibrillators/monitors/pacemakers on its Emergency Medical and first responder vehicles for over 25 years in order to assess and deal with cardiovascular emergencies; and
WHEREAS, the Division of Fire has an immediate need to purchase said equipment and operating supplies in accordance with State of Ohio/Cooperative Purchasing Contract; State Term Schedule #800252, Index No. STS652 to replace the last of the Physio-Control LifePak Model 12's that will no longer be covered by the manufacturer's warranty; and
WHEREAS, it is necessary to amend the 2016 Capital Improvement Budget and to transfer cash between projects in the Safety Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire, Department of Public Safety, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Physio-Control, Inc. for the purchase of defibrillators and related equipment and operating supplies used on Emergency Medical vehicles, thereby preserving the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvement Budget is hereby amended as follows:
Fund: 7701 Current Revised Difference
Fire Apparatus Replacement Medics - 340101-100002 Voted Carryover $91,969 $78,040 ($13,929)
Fire Defibrillator Replacement - 340116-100000 Voted Carryover $0 $13,929 $13,929
Fire Self Contained Breathing Apparatus - 340116-100001 Voted 2013 $4,301,772 $4,335,406 $33,634
Fire Self Contained Breathing Apparatus - 340116-100001 Voted 2013 $4,335,406 $4,126,481 ($208,925)
Fire Defibrillator Replacement - 340116-100000 Voted 2013 $0 $208,925 $208,925
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within Public Safety's G. O. Bond Fund 7701 per the accounting code in the attachment to this legislation:
SECTION 3. That the Director of Finance and Management be and he is hereby authorized and directed to enter into a contract with Physio-Control, Inc. for the purchase of Physio LifePak defibrillators/monitors/pacemakers with battery support systems and related equipment and supplies on behalf of the Department of Public Safety, Division of Fire, in accordance with State of Ohio/Cooperative Purchasing Contract; State Term Schedule #800252, Index No. STS652, which expires 5/31/2017, as authorized by Ordinance No. 582-87, which allows the City of Columbus to use State of Ohio Cooperative Contracts.
SECTION 4. That the expenditure of $222,853.60, or so much thereof as may be necessary, be and is hereby authorized from the Fire Division's Safety Bond Fund per the accounting codes in the attachment to this ordinance.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.