Explanation
BACKGROUND
This ordinance authorizes the Franklin County Municipal Court Administrative and Presiding Judge to enter into contract with StepMobile, LLC, and authorizes the expenditure of up to $130,000 from the Municipal Court computer fund.
The Ohio Department of Rehabilitation and Corrections (ODRC) has worked to help support Ohio probation departments acquire an electronic case system. The Ohio Chief Probation Officer Association (OPOCA) did an RFP on behalf of the ODRC and the winner of the bid was StepMobile LLC. StepMobile worked with the ODRC and OPOCA to design the Ohio Community Supervision System (OCSS) Shared Case Management System.
The state has paid for a portion of the upfront cost to create the system but any probation department that wants to use OCSS has to contract with StepMobile for the system to be implemented at their Court. As a consequence, this is a sole source provider under section 329.19 (e) of the City Code.
This system will be used the Court’s Probation Department, Specialized Docket Courts, and the Environmental Court.
StepMobile’s Federal Tax Id is 47-3459867.
FISCAL IMPACT: Funds are available within the 2017 computer fund for this purpose.
Title
To authorize and direct the Administrative and Presiding Judge of the Franklin County Municipal Court to enter into contract with StepMobile, LLC pursuant to the provisions of sole source procurement for implementation and use of the Ohio Community Supervision System Shared Case Management System; and to authorize the expenditure of up to $130,000.00 from the Municipal Court Computer Fund. ($130,000.00)
Body
WHEREAS, StepMobile worked with the ODRC and OPOCA to design the Ohio Community Supervision System (OCSS) Shared Case Management System; and
WHEREAS, the Franklin County Municipal Court has determined that it is in its best interest to enter into contract with StepMobile for the Court’s Probation Department, Specialized Docket Courts, and the Environmental Court; and
WHEREAS, StepMobile is a sole source provider; and
WHEREAS, $130,000 is needed to provide for services; and
WHEREAS, it has become necessary in the usual daily operation of the Franklin County Municipal Court to authorize the Administrative and Presiding Judge to enter into contract and authorize the expenditure for implementation of OCSS with StepMobile thereby preserving the public health, peace, property, safety and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Administrative and Presiding Judge of the Franklin County Municipal Court be and is hereby authorized to enter into contract with StepMobile for implementation and use of the OCSS.
SECTION 2. That the expenditure of $130,000 or as much thereof as may be necessary is hereby authorized from the Franklin County Municipal Court Judges' Computer Fund.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance is hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessray.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.