Explanation
Background:
This legislation authorizes the Franklin County Municipal Court, Clerk of Court (hereinafter "Municipal Court Clerk") to enter into the contract with Vaske Computer, Inc. for Oracle software maintenance and support services in the amount $54,160.59 for the second renewal year.
Ordinance 1119-2015 authorized the Municipal Court Clerk to enter into the contract with Vaske Computer, Inc. for Oracle software and maintenance support for a term of one year with an option to renew for three additional one-year terms for the Franklin County Municipal Court case management system.
Bid Information:
A formal bid process for the Oracle services was conducted through SA005747, in accordance with Columbus City Code. The Municipal Court Clerk received a quote from Oracle America, Inc. and a proposal from Vaske Computer, Inc., both for the same amount for the bid. The proposal was reviewed by a committee of three and evaluated in accordance with the committee's criteria. Vaske Computer, Inc. achieved the highest score. In agreement with the committee, the Municipal Court Clerk awarded the bid to Vaske Computer, Inc.
Contracts:
Ordinance: 1119-2015; EL016889; $50,772.47
Ordinance: 0347-2016; PO003637; $52,438.93
Ordinance: 0737-2017; $54,160.59
Compliance number: Vaske Computer, Inc. compliance # 41-1755909
Expiration Date: 03/22/2019
DAX Vendor Number: 007862
This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Fiscal Impact: The amount of $54,160.59 is available within the Municipal Court Clerk computer fund budget.
Emergency Justification: This ordinance needs to be amended to emergency because the current contract has an expiration date of May 31, 2017.
Title
To authorize the Municipal Court Clerk to enter into the contract with Vaske Computer, Inc. for the second renewal year of software maintenance and support services for the Franklin County Municipal Court case management system; to authorize the expenditure of $54,160.59 from the Municipal Court Clerk computer fund, and to declare an emergency.($54,160.59)
Body
WHEREAS, Ordinance 1119-2015 authorized the Municipal Court Clerk to enter into a one year contract with an option to renew for three additional one-year terms with Vaske Computer, Inc. for Oracle software and maintenance support for the Franklin County Municipal Court case management system; and
WHEREAS, it is necessary to enter into the contract with Vaske Computer, Inc. for ongoing Oracle software maintenance and support services for the Municipal Court Clerk case management system for the second renewal year; and
WHEREAS, it has become necessary in the usual daily operation of the City to authorize the Municipal Court Clerk to enter into the second renewal year with Vaske Computer, Inc. for ongoing and uninterrupted software maintenance and support services; thereby, preserving the public health, peace, property, safety, and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Municipal Court Clerk be and is hereby authorized to enter into a contract with Vaske Computer, Inc. for Oracle software maintenance and support services for the second renewal year.
SECTION 2. That the expenditure of $54,160.59 or so much thereof as may be necessary is hereby authorized to be expended from the Municipal Court Clerk computer fund, object class 03 contractual services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.