Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction administration and construction inspection (CA/CI) services contract with CTL Engineering, Inc. The services for this contract include oversight of projects during construction to ensure that work performed by the construction contractor conforms to project plans and specifications. CTL Engineering, Inc. will perform construction administration/inspection services for Division of Sewerage and Drainage and Division of Power Capital Improvement Projects that commence construction during the years 2017 through 2019. The contract will be modified as needed throughout the three (3) year period to include these projects as they go to construction. Projects are located throughout the City of Columbus.
This group of CA/CI projects consists of funding for four (4) Sewerage and Drainage projects and two (2) Division of Power projects.
Division of Sewerage and Drainage:
General CA/CI 650800-100000 $ 50,000.00
Petzinger Road Sanitary Sewer 650739-100000 $196,137.96
Weisheimer / Indian Springs Integrated Solutions 650870-100002 $329,533.14
Weisheimer / Indian Springs Roadway Improvements 650870-100002 $471,342.20
$1,047,013.30
Division of Power:
Broad Meadows Underground Street Lighting Imp’s 670778-100001 $23,100.11
Dublin-Granville / Deewood / Maple Canyon SL Imp’s 670866-100000 $106,349.78
$129,449.89
2. BID INFORMATION: The Department of Public Utilities advertised an RFP for Construction Administration / Construction Inspection services on the City’s Vendor Services website. Four (4) proposals were received on November 4, 2016 from: PRIME AE Group, DLZ Ohio, Stantec Consulting Services, and CTL Engineering.
The Department of Public Utilities recommends three-year agreements be awarded to each of these firms. This Ordinance will establish initial funding with CTL Engineering for the projects mentioned above.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against CTL Engineering.
3. PROJECT TIMELINE: Construction administration and inspection work is dependent on the schedules of the projects under construction. Work will be completed within the timeframe established by the individual construction contracts.
4. CONTRACT COMPLIANCE INFO: CTL Engineering, Inc.: 31-0680767 | ASN | Exp. 08/03/2018 | Vendor #: 004209
5. EMERGENCY DESIGNATION: Is requested at this time in order to meet project requirements.
6. ECONOMIC IMPACT: Division of Sewerage and Drainage projects include rehabilitation of existing sewers, repairs to existing sewers, and construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage / flooding issues.
The Division of Power’s goals are to light every City of Columbus street. The addition of street lighting to the project areas could provide a sense of security and additional visibility on the roadways. This may potentially draw additional residents to the area, as well as cause them to frequent adjacent businesses in the area.
7. FISCAL IMPACT: Funding for this Ordinance will come from two sources. A transfer and expenditure up to $1,047,013.30 within the Sanitary Sewer General Obligation Bond Fund 6109, will be needed. A transfer and expenditure up to $129,449.89 within the Electricity General Obligation Bond Fund 6303 is also be needed. An amendment to the 2016 Capital Improvements Budget is necessary.
Title
To authorize the Director of Public Utilities to enter into a construction administration and construction inspection (CA/CI) services agreement with CTL Engineering, Inc. for multiple projects; to authorize a transfer and expenditure up to $1,047,013.30 within the Sanitary Sewer General Obligation Bond Fund; to authorize a transfer and expenditure up to $129,449.89 within the Electricity General Obligations Bond Fund; to amend the 2016 Capital Improvements Budget; and to declare an emergency. ($1,176,463.19)
Body
WHEREAS, the Department of Public Utilities advertised an RFP for Construction Administration / Construction Inspection services on the city’s Vendor Services website; and
WHEREAS, on November 4, 2016, the Department received 4 proposals from: PRIME AE Group, DLZ Ohio, Stantec Consulting Services, and CTL Engineering; and
WHEREAS, the Department of Public Utilities recommends three-year agreements be awarded to each of these firms; and
WHEREAS, the CA/CI services will review contractor requests, track and review force account work, aid in developing solutions to problems that arise during construction, and interact with residents to answer questions or resolve issues; and
WHEREAS, it is necessary to authorize the transfer within and the expenditure of $1,047,013.30 in funds from the Sanitary Sewer General Obligation Bond Fund, Fund 6109; and
WHEREAS, it is necessary to authorize the transfer within and the expenditure of $129,449.89 in funds from the Electricity General Obligation Bond Fund, Fund 6303; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient budget authority for the project expenditures; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Utilities’, Divisions of Sewerage and Drainage and Power, in that it is immediately necessary to authorize the Director to enter into a construction administration and construction inspection (CA/CI) services agreement with CTL Engineering, Inc., for the preservation of the public health, peace, property, safety, and welfare; Now, Therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a construction administration and construction inspection (CA/CI) services contract with CTL Engineering, Inc. 2860 Fisher Road, Columbus, Ohio 43204, to provide construction administration and inspection services for sewer improvement projects in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
SECTION 2. That the City Auditor is hereby authorized to transfer $1,047,013.30 within the Sanitary Sewer General Obligation Bond Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is hereby authorized to transfer $129,449.89 within the Electricity General Obligation Bond Fund 6303, per the account codes in the attachment to this ordinance.
SECTION 4. That the 2016 Capital Improvements Budget Ordinance is hereby amended as follows:
Division of Sewerage and Drainage:
Project No. | Project Name | Current Authority | Revised Authority | Change
650725-100003 | Large Diameter Sewer Rehabilitation - Alum Creek Trunk Middle Section/Alum Creek Interceptor Sewer | $100,000 | $0 | -$100,000
650725-100004 | Large Diameter Sewer Rehabilitation - Alum Creek Trunk (South) & Deshler Tunnel Sewer Assessment | $600,000 | $0 | -$600,000
650725-100005 | Large Diameter Sewer Rehabilitation - Alum Creek Trunk South Section/Alum Creek Interceptor Sewer | $300,000 | $0 | -$300,000
650870-116154 | Blueprint W. Franklinton - Yale / Edwin | $48,226 | $1,213 | -$47,014
650800-100000 | General CA/CI | $684,595 | $734,595 | +$50,000
650739-100000 | Petzinger Road Sanitary Sewer | $0 | $196,138 | +$196,138
650870-100002 | Weisheimer / Indian Springs Integrated Sol | $0 | $329,534 | +$329,534
650870-100002 | Weisheimer / Indian Springs Roadway | $0 | $471,343 | +$471,343
Division of Power:
Project No. | Project Name | Current Authority | Revised Authority | Change
670772-100000 (New) | Alt. 69KV Line to W. Subst. | $515,200 | $385,750 | -$129,450
670778-100001 (New) | Broad Meadows SL Imp’s | $117,575 | $140,676 | +$23,101
670866-100000 (New) | Dublin-Granville/Deewood/Maple Caynon SL | $1,114,161 | $1,220,511 | +$106,350
SECTION 5. That the Director is hereby authorized to expend up to $1,047,013.30 from the Sanitary Sewer G.O. Bond Fund 6109 as detailed in the attachment to this ordinance.
SECTION 6. That the Director is hereby authorized to expend up to $129,449.89 from the Electricity G.O. Bond Fund 6303 as detailed in the attachment to this ordinance.
SECTION 7. That the said firm, CTL Engineering, Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrators of the Division of Sewerage and Drainage and Division of Power.
SECTION 8. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That for reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.