Explanation
1. BACKGROUND: The purpose of this ordinance is to authorize the Director of Finance and Management to modify the contract (PO0337430) with ESEC Corporation for Sign Installation Trucks. Through the building process of the trucks, it was determined that the initial cost proposal per truck was incorrect. For the trucks to be properly built, the trucks need to have a clear rail which is a more expensive option for the trucks. To keep this increase to a minimum, section 3.5.13.1 of the specifcations has been modified to accept the trucks painted white, rather than having the trucks painted yellow. It has been agreed with the ESEC Corporation that the increase per trucks will be $2,500.00
This ordinance will also authorize the additional expenditure of $5,000.00 from the Street & Highway Bond Fund, Fund 7704.
2. FISCAL IMPACT
This will be expended from the 2016 Capital Improvement Budget, Fund 7704.
3. EMERGENCY DESIGNATION
This legislation is to be considered an emergency to established purchasing contracts quickly to ensure efficient delivery of these trucks for the Department of Public Service.
Title
To authorize the Finance and Management Director to modify contract PO0337430 with ESEC Corporation, dba Columbus Peterbilt; to authorize the expenditure of $5,000.00 from the Street & Highway Bond Fund; and to declare an emergency. ($5,000.00)
Body
WHEREAS, the Department of Public Service has ongoing needs to purchase Sign Installation Trucks; and
WHEREAS, through the building process of the trucks, it was determined that the initial cost proposal per truck was incorrect; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to modify contract PO0337430; and
WHEREAS, it is necessary to authorize expenditure from the Street & Highway Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance, Purchasing Office, in that it is immediately necessary to modify the contract for the option to purchase Sign Installation Trucks, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify contract PO0337430 with the ESEC Corporation, dba Columbus Peterbilt.
SECTION 2. That the expenditure of $5,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 Street & Highway Bonds Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.