Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with General Maintenance & Engineering Company for the Compost Administration Building Roof Renovation Project, whereby the roof will be cleaned and prepared for a standing seam metal roof, coating application, and miscellaneous flashing replacement and other such work to ensure that the building is watertight.
PROJECT TIMELINE: All work shall be substantially complete within ninety (90) calendar days of the Notice to Proceed, with final completion to occur within one hundred twenty (120) calendar days.
PROCUREMENT INFORMATION: The Division advertised for competitive bids submission for the subject services on the City's Vendor Services website and in the City Bulletin in accordance with the provisions of Chapter 329 of the Columbus City Code. The Division of Sewerage and Drainage received three (3) bids on March 15, 2017 from the following companies;
Name C.C. No./Exp. Date City/State Status
Kalkreuth Roofing and Sheet Metal, Inc./ 55-0647319 7/7/17 / Lewis Center, OH / MAJ
K&W Roofing, Inc./ 31-1606825 6/7/18 / Pataskala, OH / MAJ
General Maintenance & Engineering Co, Inc./ 31-4188545 3/21/2019 / Columbus, OH / MAJ
EMERGENCY DESIGNATION: Emergency action is requested in order to meet the project timeline and deliverables schedule.
CONTRACT COMPLIANCE NO: 31-4188545 | MAJ | Exp. 3/21/2019
ECONOMIC / ENVIRONMENTAL IMPACT: Roof replacement of a failed roofing system provides watertight environmental controls to the important process equipment and building components housed in the structure. Removal and replacement of the failed equipment, electronic and electrical components, would be a major impact to the budget. No community outreach or environmental factors are considered for this project.
FISCAL IMPACT: This legislation authorizes the transfer and expenditure of $159,348.00 within the Sanitary Sewer General Obligation Bond Fund and amends the 2016 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with General Maintenance & Engineering Company for the Compost Administration Roof Renovation Project; to authorize the transfer and expenditure of $159,348.00 within the Sanitary Sewer General Obligation Bond Fund; to amend the 2016 Capital Improvements Budget; and to declare an emergency. ($159,348.00)
Body
WHEREAS, Division of Sewerage and Drainage advertised for competitive bids for the subject services and received three (3) bids for the Compost Administration Building Roof Renovation Project CIP 650234-100005; and
WHEREAS, it was determined that General Maintenance & Engineering Company should be awarded the project based on the results of the Bid Tabulation and Quality Factor Form evaluation; and
WHEREAS, this project will provide roofing renovations at the Compost Administration Building at 7000 Jackson Pike in Columbus, Ohio; and
WHEREAS, it is necessary to authorize the transfer of funds within the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to authorize the expenditure of up to $159,348.00 the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to authorize the amendment to the 2016 Capital Improvements Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract with General Maintenance & Engineering Company, for the Compost Administration Roof Renovation Project, for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Public Utilities is hereby authorized to enter into a construction contract with General Maintenance & Engineering Company, 1231 McKinley Avenue, Columbus, Ohio 43222 for the Compost Administration Building Roof Renovation Project CIP 650234-100005, in the amount of $159,348.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2. That the transfer of $159,348.00 or so much thereof as may be needed, is hereby authorized in the Sanitary Sewer General Obligation Bond Fund 6109 per the accounting codes attached to this ordinance.
SECTION 3. That the expenditure of $159,348.00 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2016 Capital Improvements Budget is hereby amended as follows:
Fund | Project No. | Project Name | Current Authority | Revised Authority | (Change)
6109 | P650234-100000 | Roof Replacement for DPU Facilities | $191,625| $ 32,277| (-$159,348)
6109 | P650234-100005 | Compost Admin. Bldg. Roof Renovations | $35,381 | $194,729 | (+$159,348)
SECTION 5. That the said firm, General Maintenance & Engineering Company, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts of contract modifications associated with this ordinance.
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.