Explanation
1. BACKGROUND
The Division of Traffic Management utilizes various trucks for their operations for traffic sign maintenance and repair. The Sign Maintenance section has one bucket truck in their operation (BT21803) and was damaged in an accident in November of 2016. The Department of Public Service and Fleet Management recognize the need to replace this vehicle.
To secure this truck as quickly as possible, the City will utilize the state term schedule contract (Contract #800463) with Utility Truck Equipment Inc. for the body of the truck and will utilize the City UTC contract (PA000307) with George Byers Sons Inc. for the cab & chassis of the truck. The contract with Utility Truck Equipment Inc. is an unbid contract with the State of Ohio. Utility Truck Equipment will up-fit the aerial body to the cab & chassis.
2. FISCAL IMPACT
This legislation authorizes the transfer and expenditure of $150,000.00 within the Streets and Highways Bond Fund and amends the 2016 Capital Improvements Budget
3. EMERGENCY DESIGNATION
The department requests emergency designation for this piece of legislation so as to ensure it can receive the truck as soon as possible.
Title
To amend the 2016 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Finance and Management Director to enter into contracts with Utility Truck Equipment and George Byers Ford for the purchase of one (1) aerial truck; to authorize the expenditure of $150,000.00 from the Streets and Highways Bond Fund, and to declare an emergency. ($150,000.00)
Body
WHEREAS, the Division of Traffic Management utilizes various trucks for their operations for traffic sign maintenance and repair; and
WHEREAS, the Department of Public Service and Fleet Management recognize the need to replace a truck that was damaged in an accident; and
WHEREAS, it has been determined to utilize the STS contract with Utility Truck Equipment and the City Wide UTC with George Byers Sons Inc. to secure this truck; and
WHEREAS, it is necessary to authorize the transfer of funds within the Streets and Highways Bond Fund 7704; and
WHEREAS, it is necessary to authorize the expenditure of up to $150,000.00 the Streets and Highways Bond Fund 7704; and
WHEREAS, it is necessary to authorize the amendment to the 2016 Capital Improvements Budget; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service, Division of Traffic Management, in that it is immediately necessary to purchase said aerial trucks for the preservation of the public health, peace, property, safety, and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget is hereby amended as follows:
Fund | Project No. | Project Name | Current Authority | Revised Authority | (Change)
7704 | P540008-100001 | Sign Upgrading/Streetname Signs - Commodities (Voted 2013 Debt SIT Supported) | $325,000 | $ 239,696| (-$85,304.58)
7704 | P540007-100003 | Traffic Signal Installation - Commodities (Carryover) | $73,796.00 | $60,496.00 | (-$13,300.00)
7704 | P530020-100000 | Street Equipment (Voted 2013 Debt SIT Supported) | $56,395.42 | $155,000.00 | (+$98,604.58)
SECTION 2. That the transfer of $138,604.00 or so much thereof as may be needed, is hereby authorized in the Streets & Highways Bond Fund 7704 per the accounting codes attached to this ordinance.
SECTION 3. That the expenditure of $150,000.00 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the Finance and Management Director be and is hereby authorized to enter into one-time agreements as follows for one (1) complete aerial truck:
Utility Truck Equipment Inc.
US-23, Circleville, OH 43113
STS Contract #800463
One (1) 37’ Aerial Body Unit
Amount: $102,195.00
George Byers Ford
555 W Broad St.
Columbus, OH 43215
One (1) F550 Cab & Chassis
Amount: $40,631.00
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts of contract modifications associated with this ordinance.
SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.