Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with DJL Material & Supply, Inc. for the purchase of a crack sealing trailer for the Division of Infrastructure Management. The crack sealing trailer will be used throughout the City of Columbus. Crack sealing will be a new street maintenance program performed by the Division of Infrastructure Management.
Public Service recommends to utilize the State of Ohio, State Term Contract Schedule Number 800173 for the purchase of this equipment from D.J.L Material & Supply, Inc The price on the state contract (quote attached) is a better price for the City of Columbus than received in the bids.
This contract is an unbid bid contract for the State of Ohio.
DJL Material & Supply, Inc. P.O. Box 5293 Akron, OH 44334
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being contracted with according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: DJL Material & Supply, Inc., Vendor Account: 006614.
2. FISCAL IMPACT: $45,765.00 is budgeted for this purchase with Fund 2265, the Street, Construction Maintenance and Repair Fund.
3. EMERGENCY DESIGNATION
The department requests emergency action to ensure the timely availability of said equipment for the upcoming street maintenance and repair season.
Title
To authorize the Director of Finance and Management to enter into contract with DJL Material & Supply, Inc. for the purchase of a crack sealing trailer for the Division of Infrastructure Management; and to authorize the expenditure of $45,765.00 from the Street, Construction Maintenance and Repair Fund; and to declare an emergency. ($45,765.00)
Body
WHEREAS, the crack sealing trailer will be used throughout the City of Columbus and will be a new street maintenance program performed by the Division of Infrastructure Management; and
WHEREAS, the Department of Public Service, Division of Infrastructure Management, recommends to contract with DJL Material & Supply, Inc. via a State Term Contract, as allowed by Ordinance Number 582-87; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Service to authorize the Director of Finance and Management to enter into a contract in accordance with the terms, conditions and specifications of State Term Contract #800173 for the purchase of this equipment from D.J.L Material & Supply, Inc. on file in the Purchasing Office; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Infrastructure Management, in that it is immediately necessary to issue purchase orders to ensure the timely availability of equipment for the upcoming street maintenance and repair season, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with DJL Material & Supply, Inc., P.O. Box 5293 Akron, OH 44334, for the purchase of a crack sealing trailer for the Division of Infrastructure Management, in accordance with State Term Contract Schedule Number 800173 and the attached quote for the purchase of this equipment from D.J.L Material & Supply, Inc.
SECTION 2. That the expenditure of $45,765.00, or so much thereof as may be needed, is hereby authorized in Fund 2265, the Street, Construction Maintenance and Repair Fund per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.