Explanation
1. BACKGROUND
The Division of Infrastructure Management utilizes mowers in their city-wide mowing operations. The Department of Public Service and Fleet Management recognize the need to replace a unit that was disposed of in 2016, BT20911.
The City of Columbus Purchasing Department advertised RFQ004928 for the one time purchase of one (1) 4WD Mower. Bids were opened on March 29, 2017; two (2) bids were received.
Company Name Bid Amount City/State Majority/MBE/FBE
JD Equipment Inc. $25,790.90 New Albany, OH Majority
Century Equipment $33,581.10 Toledo, OH Majority
The lowest bid received was from JD Equipment for an alternate mower specified that was determined to be the lowest, responsive, responsible and best bidder.
2. FISCAL IMPACT
This expense is budgeted within Fund 2265, The Street Construction Maintenance & Repair Fund.
3. EMERGENCY DESIGNATION
This legislation is to be considered an emergency to establish a purchase order as quickly as possible; this purchase is replacing a unit that has already been disposed.
Title
To authorize the Finance and Management Director to enter into contract for the purchase of one (1) 4WD Mower from JD Equipment; to authorize the expenditure of $25,790.00 within Fund 2265, The Street Construction Maintenance & Repair Fund; and declare an emergency. ($25,790.00)
Body
WHEREAS, there is a need to replace a 4WD mower for the Division of Infrastructure Management; and
WHEREAS, the Purchasing Office advertised and solicited bids (RFQ004928) for the purchase of said equipment; and
WHEREAS, said bid has been tabulated and evaluated and is recommended to award to JD Equipment, Inc. as the lowest responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance & Management to enter into contract to purchase this 4WD mower, thereby preserving the public health, peace, property, safety, and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into contracts as follows:
JD Equipment, Inc.
5740 Zarley Street
New Albany, OH 43054
Amount: $25,790.00
SECTION 2. That the expenditure of $25,790.00 or so much thereof as may be needed, is hereby authorized in Fund 2265, the Street Construction Maintenance & Repair Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.