Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Departments of Building and Zoning Services, Development, Public Utilities, and Public Services, to enter into a software maintenance and support agreement with Accela, Inc., for the period April 1, 2017 to March 31, 2018, in the amount of $336,572.44. The original agreement (EL012856) was authorized by ordinance 0430-2012, passed May 21, 2012. This ordinance co-terms all existing Accela support and maintenance into one contract. The total cost of this renewal is $336,572.44, which includes $327,011.72 for 365 days of standard maintenance and support for 711,945 licenses; $7,744.34 for 312 days of standard maintenance and support for 20 licenses; and $1,816.38 for 122 days of standard maintenance and support for 10 licenses. The contract for 2016 services with a term period of April 1, 2016 to March 31, 2017 was most recently authorized by ordinance 0202-2016, passed March 14, 2016 through PO006051.
The contract will continue the provisions for services between the City of Columbus and Accela, Inc. for the purpose of software maintenance and support services utilized by the Department of Building and Zoning Services; which also supports daily operational functions that benefit various city departments and divisions such as, yet not limited to: the Department of Development, the Department of Public Utilities, and transportation divisions in the Public Service Department. These maintenance and support services include technical assistance, support, upgrades, and telephone support services for the Accela Automation (AA) System application, used to issue building permits, track code enforcement activities and monitor the performance of the One Stop Shop. Without the passage of this legislation, the Department of Technology will lose the ability to maintain the AA application, eliminating the ability to provide web access for building permits, data, and ...
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