Explanation
1. BACKGROUND:
This ordinance authorizes the Director of Public Service to modify and increase a services contract with Solutient Technologies for the Department of Public Service Refuse Radiation Alarm Remediation contract. The amount of the modification is $50,000.00. This is the fifth modification to the original contract.
The City of Columbus is contractually obligated to use the Solid Waste Authority of Central Ohio (SWACO) landfill. On January 31, 2013, SWACO activated radiation monitors at the landfill and transfer stations. All vehicles entering these locations with the intent to unload trash pass through the monitors, and if a vehicle trips an alarm, it is not allowed to unload. The vehicle owner is required to engage a company to identify and remove the radioactive material, perform remediation work on the vehicle, and properly dispose of the radiated material.
The Department of Public Service issued a bid for remediation service through the Vendor Services web site in January of 2013. Solutient Technologies received the contract for one year with five one-year renewals. This ordinance authorizes the fifth of five possible renewals of the contract with Solutient Technologies for $50,000.00, extending the contract through January 31, 2018.
$ 19,999.00 Original Contract Amount (DL018969)
$ 30,000.00 Amount of first Modification (Modification number 1 - DL019998)
$ 50,000.00 Amount of second Modification (Modification number 2 - DL020613)
$ 50,000.00 Amount of third Modification (Modification number 3- DL021889)
$ 50,000.00 Amount of fourth Modification (Modification number 4 - PO013206)
$ 50,000.00 Amount of fifth Modification (modification number 5 - TBD)
$ 249,999.00 Total contract amount including all modifications
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Solutient Technologies.
2. CONTRACT COMPLIANCE
The contract compliance number for Solutient Technologies is 522110086 and expires 09/25/2018.
3. FISCAL IMPACT
This 2017 expense is budgeted within the Special Income Tax Fund, Purpose - Tipping Fee - Refuse Disposal. Ordinance 2864-2016 included appropriation of these funds.
4. Emergency Justification
The department requests emergency designation to allow for continuation of as-needed radiation remediation services for Division of Refuse Collection vehicles, so trash can be unloaded and trucks are not removed from service for long periods of time. The current contract modification expired prior to the approval of ordinance 2864-2016 on February 7, 2017, which does not leave enough time to incorporate a 30-Day legislative process for approval, and to avoid a potential service disruption.
Title
To authorize the Director of Public Service to modify and increase an existing contract with Solutient Technologies for radiation remediation services; to authorize the expenditure of $50,000.00 within the Special Income Tax Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, the City of Columbus is contractually obligated to use the SWACO landfill; and
WHEREAS, SWACO installed radiation monitors at the landfill and transfer stations; and
WHEREAS, vehicles that trip the radiation monitors are not allowed to unload and are taken out of service until remediated; and
WHEREAS, Public Service issued a service bid in January of 2013 and a contract was awarded to Solutient Technologies to perform radiation remediation services for Division of Refuse Collection Vehicles; and
WHEREAS, the original contract was for one year with five one-year renewals and this is the fifth renewal term; and
WHEREAS, money has been budgeted and appropriated for 2017 with the passage of Ordinance 2864-2016 within the Special Income Tax Fund for the Division of Refuse Collection to pay expenses related to tipping fees; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to modify this contract so continuation of as-needed radiation remediation services for Division of Refuse Collection vehicles so trash can be unloaded and trucks are not removed from service, thereby preserving the public health, peace, prosperity, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service is hereby authorized and directed to modify and increase the existing contract with Solutient Technologies, 6616 Promway Ave, NW, North Canton, Ohio, 44720, for the Refuse Radiation Alarm Remediation contract, in the amount of up to $50,000.00.
SECTION 2. That the expenditure of $50,000.00 so much thereof as may be needed and hereby is authorized from Fund 4430, the Special Income Tax Fund in object class 03 Purchased Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.