Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Travco Construction, Inc. for the 2017 Main Line Valve Replacements Project; in an amount up to $2,199,164.00; for Division of Water Contract Number 2190.
This project will provide the necessary labor, material, and equipment to replace main line water valves and appurtenances at various locations within the Columbus Water Distribution system, and such other work as may be necessary to complete the contract in accordance with the plans and specifications.
Planning Area: “NA” since work will occur throughout the City of Columbus.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project is needed to replace broken valves in the distribution system. These valves are typically found broken in the closed position. The replacement valves will improve fire flows and water quality throughout the system by eliminating these artificial dead-ends. The replacement valves will also allow for faster emergency responses and minimize the size of shuts needed for system maintenance.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened seven bids on March 29, 2017:
1. Travco Construction, Inc. $2,199,164.00
2. Conie Construction Co. $2,358,042.50
3. John Eramo & Sons, Inc. $2,625,353.50
4. Elite Excavating of Ohio $2,717,907.50
5. Park Enterprise Constr. $3,012,175.68
6. Complete General Construction $3,227,202.00
7. Fields Excavating, Inc. $3,534,135.00
3.1 PRE-QUALIFICATION STATUS: Travco Construction and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Travco Construction’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $2,199,164.00. Their Contract Compliance Number is 71-0948514 (expires 3/17/18, Majority, DAX #009944). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Travco Construction, Inc.
4.0 EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner in order to meet the project timeline and deliverables schedule.
5.0 FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2016 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with Travco Construction, Inc. for the 2017 Main Line Valve Replacements Project; to authorize a transfer and expenditure up to $2,199,164.00 within the Water General Obligations Bonds Fund for the Division of Water; to authorize an amendment to the 2016 Capital Improvements Budget; and to declare an emergency. ($2,199,164.00)
Body
WHEREAS, seven bids for the 2017 Main Line Valve Replacements Project were received and publicly opened in the offices of the Director of Public Utilities on March 29, 2017; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Travco Construction, Inc. in the amount of $2,199,164.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a contract for the 2017 Main Line Valve Replacements Project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract for the 2017 Main Line Valve Replacements Project, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to award and execute a contract for the 2017 Main Line Valve Replacements Project with Travco Construction, Inc., 4097 Venture Place, Groveport, Ohio 43125; in an amount up to $2,199,164.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the transfer of $2,199,164.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bond Fund per the account codes in the attachment to this ordinance.
SECTION 4. That the 2016 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bonds Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690395-100000 (New) | Valve Renewal Program | $2,000,000 | $0 | -$2,000,000
P690553-100000 (New) | PCM - Part II | $1,085,000 | $885,836 | -$199,164
P690395-100001 (New) | 2017 Main Line Valve Repl. | $0 | $2,199,164 | +$2,199,164
SECTION 5. That the expenditure of $2,199,164.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.