Explanation
Background: This ordinance authorizes the Director of Public Safety to modify the current service contract between the Division of Police and Kirk Williams Services Company LLC, PO028848-1. The modification will add additional repair services and funds for the two DNA freezers located at the Property Room. This modification will increase the maximum obligation by $27,800.00 for a total obligation of $39,056.00.
The services to be added to this contract are the installation of a remote read and alarm panel for both DNA freezers to better the reaction time versus the down time when the freezer fails; reworking the refrigerant piping for both DNA freezers by giving the pipes the proper slope and trap sizes; and replacing the compressor for both DNA freezers.
Bid Information: The contract and services were awarded under bid number SO047990.
This company is not debarred according to the System for Award Management (SAM) or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Designation: Emergency legislation is requested to repair the two DNA freezers at the Property room so DNA evidence can continue to be appropriately stored and maintained for on-going criminal and civil cases.
Contract Compliance Number: CC29335-114548 Expires 10/14/2018
FISCAL IMPACT: This ordinance authorizes an expenditure of $27,800.00 from the General Fund with Kirk William Services Company LLC for repair services for the two DNA freezers located at the Property Room. The Department of Public Safety budgeted $27,800.00 in the general fund for these services.
Title
To authorize the Director of Public Safety, on behalf of the Division of Police, to enter into a modification of the current contract with Kirk Williams Services Company, LLC for repair services to the DNA Freezers at the Property Room; to authorize the expenditure of $27,800.00 from the General Fund; and to declare an emergency. ($27,800.00)
Body
WHEREAS, the repair services of two DNA freezers at the Property Room are necessary as DNA freezers are failing frequently and a long term solution is needed to keep and maintain evidence; and
WHEREAS, the Division of Police awarded this contract to Kirk Williams Services Company LLC for maintenance services at the Property Room and needs to modify said contract for the necessary repair services; and
WHEREAS, it is necessary to authorize the expenditure of $27,800.00; and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Police, in that it is immediately necessary to authorize the Director to enter into a contract modification with Kirk Williams Services Company LLC for repair services to the DNA freezers at the Property Room, 724 E. Woodrow Avenue, so the DNA freezers can be repaired without delay, to meet the operational needs of the Property Room, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Public Safety Director is hereby authorized to enter into a contract modification on behalf of the Division of Police with Kirk Williams Services Company LLC for DNA freezer repairs at the Property Room, 724 E. Woodrow Avenue.
SECTION 2. That the expenditure of $27,800.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the General Fund, Object Class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.