Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional services contract with Hill International, Inc. in the amount of up to $435,000.00 for the Roadway Improvements - Materials Testing and Inspection project.
The initial term of the contract is for two years, starting 4/29/16, with possible extensions for another three years. This is a planned modification to add funds to the contract to provide the Department of Public Service with continuing, contractual access to various material testing and inspection services related to its Capital Improvement Program.
Original contract amount for Hill International, Inc. $500,000.00 (Ordinance 0771-2016, PO008872)
Modification number 1 $435,000.00
Total contract amount, including this modification $935,000.00
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Hill International, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Hill International, Inc. is CC000990 and expires 03/10/2018.
3. FISCAL IMPACT
Funding for this contract is available within the Streets and Highway G. O. Bonds Fund and the Streets and Highways Imp Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to make additional funding for necessary testing and inspection services immediately available so as to avoid unnecessary delays in the Department of Public Service’s Capital Improvement Program.
Title
To amend the 2016 Capital Improvements Budget; to appropriate funds in the Streets and Highways Improvement Fund; to authorize and direct the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund and the Streets and Highways Improvement Fund within the Department of Public Service; to authorize the Director of Public Service to modify a contract with Hill International in connection with the Roadway Improvements - Construction Inspection & Materials Testing 2016 project; to authorize the expenditure of up to $435,000.00 from the Streets and Highways Bond Fund and the Streets and Highways Improvement Fund for this contract; and to declare an emergency. ($435,000.00)
Body
WHEREAS, Ordinance 0771-2016 authorized the Director of Public Service to enter into contract with Hill International, Inc., in the amount of up to $500,000.00 for the Roadway Improvements - Construction Inspection & Materials Testing 2016 project; and
WHEREAS, it is necessary to execute a planned contract modification to that contract, Contract No. PO008872, in order to authorize additional funding relative to the aforementioned project; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to modify the contract with Hill International, Inc. and to provide additional funding for necessary testing and inspection services to allow these services to proceed as planned during this construction season, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 C.I.B. authorized by ordinance 0960-2016 be amended as follows to provide sufficient authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as Amended
7704 / P530282-100051 / Resurfacing - Resurfacing Projects (Voted Carryover) / $287,821.00 / ($106,740.00) / $181,081.00
7704 / P530301-100000 / Bridge Rehabilitation (Voted Carryover) / $63,260.00 / ($63,260.00) / $.00
7704 / P540007-100000 / Traffic Signal Installation - General Engineering (Voted 2013 Debt SIT Supported) / $844,026.00 / ($80,000.00) / $764,026.00
7766 / P766999-100000 / 59-03 Unallocated Balance Fd. 766 (Street & Highway Imp Carryover) / $1,621,830.00 / ($185,000.00) / $1,436,830.00
7704 / P530161-100088 / Roadway Improvements - Construction Inspection & Materials Testing 2016 (Voted Carryover) / $0.00 / $170,000.00 / $170,000.00
7704 / P530161-100088 / Roadway Improvements - Construction Inspection & Materials Testing 2016 (Voted 2013 Debt SIT Supported) / $0.00 / $80,000.00 / $80,000.00
7766 / P530161-100088 / Roadway Improvements - Construction Inspection & Materials Testing 2016 (Street & Highway Imp Carryover) / $0.00 / $185,000.00 / $185,000.00
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2017, the sum of $185,000 is appropriated in Fund 7766 Streets and Highways Imp Fund in Object Class 06 Capital Outlay and the sum of $15,082.82 is appropriated in Fund 7704 Streets and Highways G.O. Bonds Fund in Object Class 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of cash and appropriation in the amount of $250,000.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways G.O. Bonds Fund, and the transfer of cash and appropriation in the amount of $185,000.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7766 Streets and Highways Imp Fund per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract modification with Hill International, Inc. at 2 Easton Oval, Suite 110, Columbus, Ohio 43219, for construction inspection services and materials testing services in an amount up to $435,000 with Hill International, Inc., for the Division of Design and Construction.
SECTION 5. That the expenditure of $250,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways G.O. Bonds Fund, and the expenditure of $185,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7766 Streets and Highways Imp Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.