Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional services contract with Prime AE Group, Inc. in the amount of up to $500,000.00 for the Roadway Improvements - Materials Testing and Inspection project.
The initial term of this contract is for two years, starting 4/29/16, with possible extensions for another three years. This is a planned modification to add funds to the contract to provide the Department of Public Service with continuing, contractual access to various material testing and inspection services related to its Capital Improvement Program.
Original contract amount for Prime AE Group, Inc. $500,000.00 (Ordinance 0771-2016, PO008533)
Modification number 1 $500,000.00
Total contract amount, including this modification $1,000,000.00
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Prime AE Group, Inc. or Hill International, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Prime AE Group, Inc. is CC46656-103058 and expires 10/30/2017.
3. FISCAL IMPACT
Funding for this contract is available within the Streets and Highways G. O. Bonds Fund and the Downtown Development Fund, Fund 7767. Funding for P530053-100000 Short North SID (Voted Carryover) and for the Hayden Run South TIF funds are from a cancellation request submitted 4/13/17. The Hayden Run South TIF Funds were transferred into Fund 7767, Project ID P771009-100000 per Ordinance 0929-2017 and it is assumed when cancelled they will remain there, which is where this Ordinance is spending them from.
4. EMERGENCY DESIGNATION
Emergency action is requested to make additional funding for necessary testing and inspection services immediately available so as to avoid unnecessary delays in the Department of Public Service’s Capital Improvement Program.
Title
To amend the 2016 Capital Improvements Budget; to authorize and direct the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to modify a contract with Prime AE Group in connection with the Roadway Improvements - Construction Inspection & Materials Testing 2016 project; to authorize the expenditure of up to $500,000.00 from the Streets and Highways Bond Fund and the Downtown Development Fund for this contract; and to declare an emergency. ($500,000.00)
Body
WHEREAS, Ordinance 0771-2016 authorized the Director of Public Service to enter into contract with Prime AE Group, Inc. in the amount of up to $500,000.00 for the Roadway Improvements - Construction Inspection & Materials Testing 2016 project; and
WHEREAS, it is necessary to execute a planned contract modification to the contract with Prime AE Group, Inc., Contract No. PO008533, to authorize additional funding relative to the aforementioned project; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to modify the contract and provide additional funding for necessary testing and inspection services to allow these peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvement Budget authorized by ordinance 0960-2016 be amended as follows to provide sufficient authority for the appropriate projects authorized within this ordinance:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530053-100001 / Short North SID (Voted Carryover) / $1.00 / $80,000.00 / $80,001.00 (to match cash due to a cancellation submitted April 13, 2017)
7704 / P530282-100051 / Resurfacing - Resurfacing Projects (Voted Carryover) / $181,081.00 / ($170,000.00) / $11,081.00
7704 / P530053-100001 / Short North SID (Voted Carryover) / $80,001.00 / ($80,000.00) / $1.00
7704 / P530161-100088 / Roadway Improvements - Construction Inspection & Materials Testing 2016 (Voted Carryover) /$0.00 / $250,000.00 / $250,000.00
SECTION 2. That the transfer of $250,000.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways G.O. Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to modify the professional services contract modifications with Prime AE Group, Inc. at 8415 Pulsar Place, Suite 300, Columbus, Ohio 43240, for construction inspection services and materials testing services in an amount up to $500,000.00 for the Division of Design and Construction.
SECTION 4. That the expenditure of $500,000.00 or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways G.O. Bonds Fund and in Fund 7767 Downtown Development Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.