Explanation
Background: This legislation authorizes the Finance and Management Director to enter into an Universal Term Contract (UTC) for Video Storage Equipment, maintenance and support for the Division of Police with CDW Government, LLC. Video Storage products and services will be utilized by law enforcement to preserve video evidence from crime scenes and other public interactions. The term of the proposed option contract is for three (3) years from the contract execution. The contract may be extended for up to two additional one (1) year periods, subject to mutual agreement by both parties.
Bid Information: RFQ004361 was advertised and Request For Proposals were received on March 9, 2017. Eight (8) responses were received.
An evaluation committee consisted of representatives from Departments of Technology, Public Safety and Finance and Management. Of the eight (8) vendors that submitted proposals, four (4) finalists were selected for further evaluation and scoring. The finalists were invited to present their solutions and to answer questions. After review of the evaluation committee's work, the Directors of Finance and Management, Public Safety and Technology recommend acceptance of the proposal submitted by CDW Government, LLC.
A waiver of the Columbus City Codes is being requested as the current City Code does not provide an RFP process for other than professional services.
The vendor recommendation award to: CDW Government, LLC; Vendor Account # 007352.
Total Estimated five year expenditure: $2,113,053.78
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Emergency action is requested so that Video Storage can be ready and available in time for further deployment of the body worn cameras utilized by the Division of Police. This will have a direct effect on the secur...
Click here for full text