Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from an existing Purchase Agreement (PA001240) with Advizex Technologies, which expires June 30, 2018. This contract was established by ordinance 1794-2016, which passed on July 11, 2016. The purpose of the contract is to provide for ready access to EMC hardware, software, and associated support services needed for the City’s storage area network (SAN).
DoT has a need to upgrade its backup storage area network (SAN) to ensure its continued reliability and that of the city’s critical data infrastructure. The requisite hardware, software, and installation services are available on the above noted PA with Advizex Technologies for a cost of $47,455.40. Funds are available to accommodate this purchase in the Department of Technology, Information Services Division, Capital Improvement Bond Fund.
FISCAL IMPACT:
Funding for this project is available within the Department of Technology, Information Services Division, Capital Improvement Bond Fund. $47,455.40 is the total cost associated with this purchase/ordinance.
CONTRACT COMPLIANCE:
Vendor Name: Advizex Technologies (DAX vendor Acct.#: 007452); C.C#/F.I.D#: 37-1504931; Expiration Date: 05/18/2018
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from an existing Purchase Agreement with Advizex Technologies for EMC backup hardware, software and associated support services; and to authorize the expenditure of $47,455.40 from the Department of Technology, Information Services Division, Capital Improvement Bond Fund. ($47,455.40)
Body
WHEREAS, the Department of Technology has a need to upgrade its backup storage area network (SAN) to ensure its continued reliability and that of the city’s critical data infrastructure; and
WHEREAS, an existing purchase agreement (PA001240) with Advizex Technologies contains the requested/required items to address the above mentioned need; and
WHEREAS, this ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order from the above named Purchase Agreement with Advizex Technologies in the amount of $47,455.40 for hardware, software and associated services; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director of Finance and Management to establish a purchase order with Advizex Technologies, for the purchase of hardware, software, and associated services to allow for the upgrade of the City’s backup storage area network for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to establish a purchase order from an existing Purchase Agreement (PA001240) with Advizex Technologies, which expires June 30, 2018. The purchase order will provide for hardware, software, and associated support services needed to upgrade the City’s backup storage area network (SAN).
SECTION 2: That the expenditure of $47,455.40 or so much thereof as may be necessary, is hereby authorized to be expended from the Department of Technology, Information Services Division, Information Services Bond Fund is hereby authorized as follows: (see attachment 1024-2017 EXP)
Department: 47| Division: 47-02| Object Class: 06| Main Account: 66530|Fund: 5105|Subfund: n/a| Program: CW001 | Section 3: 470201 | Section 4: IT01 | Section 5: n/a |Procurement Category: Information Technology Broadcasting and Telecommunications |Project ID: P470047-100000 {Enterprise System Upgrades Project} | Amount: $38,284.00| {Carryover}
Department: 47| Division: 47-02| Object Class: 06| Main Account: 66530|Fund: 5105|Subfund: n/a| Program: CW001 | Section 3: 470201 | Section 4: IT01 | Section 5: n/a |Procurement Category: Engineering and Research and Technology Based Services |Project ID: P470047-100000 {Enterprise System Upgrades Project} | Amount: $9,171.40| {Carryover}
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.