Explanation
1.0 BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services agreement with E.P. Ferris & Associates, Inc. for the Dana G. ‘Buck’ Rinehart Public Utilities Complex Exterior Site Improvements Project, Division of Water Contract No. 2083.
The purpose of this project is to perform the detailed engineering design services for the first of multiple phases for the proposed exterior improvements of the Dana G. ‘Buck’ Rinehart Public Utilities Complex.
The original contract included the design of the Master Plan for the project.
Modification No. 1 (current) is for Phase 1 of the Engineering Detailed Design, and will include a Space Needs Assessment and the design of the master Stormwater plan, fuel station upgrades, salt barn, and a wash-out station that were recommended in the Master Plan. Parking lot improvements, site work, stormwater management, and miscellaneous exterior upgrades will also be designed under this modification. These improvements will improve safety conditions and provide a more efficient work environment.
The planning area is “09”, West Olentangy.
1.1 Amount of additional funds to be expended: $806,338.79
Original Contract Amount: $ 299,029.61 (EL016759)
Modification No. 1 (current): $ 806,338.79
Total (Orig. + Mod. 1) $1,105,368.40
1.2. Reasons additional goods/services could not be foreseen:
This Contract Modification was anticipated and noted in the original contract legislation under Ordinance No. 3067-2014.
1.3. Reason other procurement processes are not used:
This Contract Modification was anticipated and noted under Ordinance No. 3067-2014, and was also a part of the original RFP scope for the consultant. The detailed design scope was unknown until the master plan was completed.
1.4. How cost of modification was determined:
Cost proposals were provided by E.P. Ferris & Associates, Inc., reviewed by the Division of Water, and were deemed acceptable.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of this project is to improve the conditions of the exterior site for the Dana G. ‘Buck’ Rinehart Public Utilities Complex. These improvements will provide for a safer and more efficient work environment for the employees of and visitors to the complex. If the current issues with the facility's site are not resolved, further deterioration of the pavement will occur and drainage issues will worsen, which can lead to increased safety concerns. The project will aim to minimize impacts to the environment during construction, as well as incorporate green infrastructure and LEED building certification ideals into the proposed improvements.
3.0 FUTURE CONTRACT MODIFICATION: A future modification is anticipated to provide Services During Construction. The cost of this work for the future modification is unknown.
4.0 CONTRACT COMPLIANCE INFO: 31-1194974, expires 5/15/17, Majority. DAX Vendor No. is 004823.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against E.P. Ferris & Associates, Inc.
5.0 FISCAL IMPACT: A transfer of funds within the Water G.O. Bond Fund will be necessary.
Title
To authorize the Director of Public Utilities to enter into a planned modification of the professional engineering services agreement with E.P. Ferris & Associates, Inc. for the Dana G. ‘Buck’ Rinehart Public Utilities Complex Exterior Site Improvements Project for the Division of Water; and to authorize a transfer and expenditure up to $806,338.79 from the Water General Obligations Bond Fund. ($806,338.79)
Body
WHEREAS, Contract No. EL016759 was authorized by Ordinance No. 3067-2014, passed February 2, 2015, was executed on March 5, 2015, and approved by the City Attorney on March 16, 2015, for the Dana G. ‘Buck’ Rinehart Public Utilities Complex Exterior Site Improvements Project; and
WHEREAS, Contract Modification No. 1 (current) will establish funding for Phase 1 of the Engineering Detailed Design; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with E.P. Ferris & Associates, Inc. for the Dana G. ‘Buck’ Rinehart Public Utilities Complex Exterior Site Improvements Project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Bond Fund, for the Division of Water; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director to modify and increase the professional engineering services agreement with E.P. Ferris & Associates, Inc., for the Dana G. ‘Buck’ Rinehart Public Utilities Complex Exterior Site Improvements Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the professional engineering services agreement with E.P. Ferris & Associates, Inc. for the Dana G. ‘Buck’ Rinehart Public Utilities Complex Exterior Site Improvements Project, in an amount up to $806,338.79.
SECTION 2. That this contract modification is in compliance with Chapter 329 of the Columbus City Code.
SECTION 3. That the transfer of $806,338.79 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bond Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $806,338.79 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.